Open Event Planning & Production RFPs
Conference management, festival production, and event logistics contracts, often recurring annually with strict venue and vendor coordination requirements. Part of Events, Printing & Promotional Goods.
- Open RFPs
- 25
- Posted in last 30 days
- 21
- Median disclosed budget
- $121,000
- Next deadline
- July 21, 2026
Updated hourly from the Settle RFP Hunter database.
Most active issuers
- City Of New Rochelle (2)
- City Of Clearwater (1)
- City Of East Providence (1)
- City Of Hampton (1)
- Chesterfield County Procurement Department (1)
Closing soonest
Browse all Events, Printing & Promotional Goods RFPs →Air Show Fireworks Service
Seeking a qualified fireworks vendor to deliver a professional, music-coordinated air show display at a county regional airport in Kentucky for events in September 2026 and 2028. The planned show length is approximately 12 to 13 minutes.
- Deadline:
- July 21, 2026
- Budget:
- $12,000
- Issuer:
- City Of Owensboro
- Location:
- Owensboro, Kentucky, United States
Annual Car Show Promotion and Management Service
Seeking a vendor to promote and manage the annual family-oriented car show in Pismo Beach, California, focusing on event strategy, safety, staffing, and city coordination.
- Deadline:
- July 23, 2026
- Issuer:
- City Of Pismo Beach
- Location:
- Pismo Beach, California, United States
Seasonal Event Planning and Management Services
Planning and management of seasonal, family-oriented community events that support local engagement and economic activity in California.
- Deadline:
- July 23, 2026
- Issuer:
- City Of Palmdale
- Location:
- Palmdale, California, United States
Fireworks Display Services
Seeking a vendor to provide professional, entertaining, and safely managed nightly fireworks displays in North Carolina over a two-year period.
- Deadline:
- July 23, 2026
- Budget:
- $121,000
- Issuer:
- Nc Department Of Agriculture & Consumer Services
- Location:
- Raleigh, North Carolina, United States
Night Market Music Promotion and Management Services
Illinois-based opportunity for a vendor to provide live music promotion and management services for a city night market. The notice indicates a focus on concert promotion and music program coordination.
- Deadline:
- July 24, 2026
- Issuer:
- City Of Urbana
- Location:
- Urbana, Illinois, United States
Fireworks Display Service
The county is soliciting a qualified vendor to provide a July 4 fireworks display starting in 2027 and in subsequent years. The scope includes full delivery, setup, discharge, weather protection, and cleanup responsibilities for a minimum twenty-minute show.
- Deadline:
- July 27, 2026
- Issuer:
- Chesterfield County Procurement Department
- Location:
- Chesterfield, Virginia, United States
Event and Program Rental Services
A government authority in Temecula, California is seeking a vendor to provide event and program rental equipment and related support services for city events. Services include delivery, setup, breakdown, equipment maintenance, and staffing as needed.
- Deadline:
- July 28, 2026
- Issuer:
- City Of Temecula
- Location:
- Temecula, California, United States
Event Services
Seeking event service providers for school and district events, including entertainment, decoration, and inflatables in Wisconsin.
- Deadline:
- July 28, 2026
- Issuer:
- Milwaukee Board Of School Directors
- Location:
- Milwaukee, Wisconsin, United States
Fireworks Show Services
Seeking vendor for a continuous 22-minute fireworks display in Connecticut on July 11, 2026.
- Deadline:
- July 28, 2026
- Budget:
- $24,500 (est.)
- Issuer:
- Town Of Wallingford
- Location:
- Wallingford, Connecticut, United States
Event Management Services for Outdoor Movie Events
The city is requesting a contractor to manage turnkey outdoor movie events for its ParkFest program, including film licensing, AV production, event operations, and guest entertainment. The resulting contract will run for one year.
- Deadline:
- July 29, 2026
- Issuer:
- City Of Peoria
- Location:
- Peoria, Arizona, United States
2027 Independence Day Fireworks Display Services
Seeking a licensed and insured pyrotechnics company to produce an outdoor fireworks display for a city's 2027 Independence Day celebration. Vendor questions are due by July 22, 2026.
- Deadline:
- July 30, 2026
- Issuer:
- City Of East Providence
- Location:
- East Providence, Rhode Island, United States
Production and Lighting Services
A Nevada government authority is soliciting a vendor for single-day event production and lighting services. The work includes full technical production support, equipment, labor, and coordination for concert execution.
- Deadline:
- July 30, 2026
- Budget:
- $50,000 – $150,000 (est.)
- Issuer:
- Associated Students Of The University Of Nevada
- Location:
- Reno, Nevada, United States
Fireworks Display Services
The city is seeking a contractor to provide offshore barge-based fireworks display services for its Fourth of July and New Year's celebrations. The vendor will coordinate setup, show operations, and cleanup with the barge company.
- Deadline:
- August 4, 2026
- Budget:
- $45,000 – $65,000
- Issuer:
- City Of Naples
- Location:
- Naples, Florida, United States
Holiday Market Event Design Services
An agency in New York is seeking an event design firm to create and execute an indoor winter holiday market, including thematic design, space transformation, staffing, and guest experience planning. The project aims to boost winter visitation, support vendors, and reinforce a family-friendly destination brand.
- Deadline:
- August 5, 2026
- Issuer:
- City Of New Rochelle
- Location:
- New Rochelle, New York, United States
Holiday Market Manager Services
The city seeks a holiday market manager to coordinate vendor operations, logistics, marketing, entertainment, compliance, and reporting for a seasonal market event. The selected vendor will act as the central administrator and primary point of contact throughout the market lifecycle.
- Deadline:
- August 5, 2026
- Issuer:
- City Of New Rochelle
- Location:
- New Rochelle, New York, United States
Freedom 250 Great American State Fair Initiative Services
Seeking a vendor to organize and promote a large-scale Great American State Fair experience in the United Arab Emirates as part of the Freedom 250 initiative. The project combines event delivery, vendor coordination, cultural programming, and media engagement to strengthen U.S.-Emirati commercial and cultural ties.
- Deadline:
- August 10, 2026
- Budget:
- $1,000,000
- Issuer:
- U.S. Embassy Abu Dhabi, Public Diplomacy Section, Department of State
- Location:
- Abu Dhabi, United Arab Emirates
Placemaking Awards Events Services
The agency seeks a vendor to support placemaking awards events and related community projects in Hampton, Virginia. Proposals should include strong marketing and outreach plans to engage diverse audiences and promote participation.
- Deadline:
- August 11, 2026
- Budget:
- $45,000
- Issuer:
- City Of Hampton
- Location:
- Hampton, Virginia, United States
Holiday Lights, Displays and Decorations Service
A Clearwater, Florida government authority is seeking a contractor to provide leased or rental holiday lighting, décor, and themed display services. The work includes design, installation, maintenance, removal, and storage of commercial-grade seasonal displays.
- Deadline:
- August 11, 2026
- Issuer:
- City Of Clearwater
- Location:
- Clearwater, Florida, United States
Christmas Festival Production Services
A government authority in Ireland is requesting a vendor to deliver Christmas festival production services, including staffing, specialist equipment, and event organization support. Questions are due by July 23, 2026.
- Deadline:
- August 11, 2026
- Budget:
- $1,000,000
- Issuer:
- Waterford City And County Council
- Location:
- Waterford, South-East, Ireland
Third-Party Event Planning and Conference Management Services
An organization in Texas is seeking an as-needed provider of third-party event planning and conference management services for large academic, healthcare, scientific, and institutional events. Limited details are available, with a pre-bid meeting on July 23, 2026, and questions due August 4, 2026.
- Deadline:
- August 13, 2026
- Issuer:
- Ut Health
- Location:
- Houston, Texas, United States
Third Party Event Planning and Conference Management Services
Seeking a vendor to deliver comprehensive event planning and conference management services for research, academic, healthcare, and institutional events in Texas. The work includes logistics, registration, speaker coordination, event technology, on-site support, and financial reporting under a two-year contract.
- Deadline:
- August 13, 2026
- Issuer:
- The University Of Texas Health Science Center At Houston
- Location:
- Houston, Texas, United States
Starlight Event Products and Services
Vendor procurement for a wide array of event products and services including catering, equipment rental, and entertainment for a one-year contract in Texas.
- Deadline:
- August 31, 2026
- Issuer:
- Education Service Center Region 19
- Location:
- El Paso, Texas, United States
Event Setup Services
This RFP seeks a vendor for event setup services for university academic ceremonies in Washington, structuring a five-year partnership focused on efficiency and coordination.
- Deadline:
- October 30, 2026
- Issuer:
- University Of Washington
- Location:
- Seattle, Washington, United States
Event Entertainment and Rental Services
A Texas district seeks a vendor for one-year contracted event entertainment and rental services, including decor, performers, DJs, and interactive activities.
- Deadline:
- June 30, 2027
- Budget:
- $150,000
- Issuer:
- Cypress-Fairbanks Independent School District
- Location:
- Houston, Texas, United States
Frequently asked questions
- How many Event Planning & Production RFPs are open right now?
- There are currently 25 open Event Planning & Production RFPs tracked by Settle RFP Hunter, 21 of which were posted in the last 30 days. This page is refreshed hourly.
- What budgets do Event Planning & Production RFPs have?
- 9 of the open listings disclose a budget, with a median of about $121,000. Disclosed budgets range from $12,000 to $1,000,000.
- When is the next submission deadline for Event Planning & Production RFPs?
- The soonest submission deadline among open Event Planning & Production RFPs is July 21, 2026. Each listing page shows the full timeline, including question deadlines where published.