Time Survey Software
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Released: July 10th, 2026
Deadline for Questions, Comments and Contract Exceptions: July 24th, 2026
Proposal Due Date and Time: July 31st, 2026
Interviews (tentative): August 17th, 2026
Anticipated Contract Award Date: September 14th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
County of San Mateo
DESCRIPTION
The issuing county is seeking a vendor to provide, implement, configure, and support a commercial off-the-shelf time survey software solution to support staff time reporting and allocation for program participation. The platform is expected to be configurable and user-friendly, enabling county staff to record, review, approve, and report time associated with program-specific activities.
The solution must integrate with the county's payroll and timekeeping systems, including the Automated Time Keeping System (ATKS), to automate the import of employee and organizational data and reduce manual entry. The county currently runs a biweekly SQL Server Integration Services (SSIS) script to query the ATKS database for required categories, generate a CSV file, and send related email notifications to appropriate stakeholders. The project also includes migration of historical data from a legacy system.
Required functionality includes dashboards, key performance indicators, trend analysis and visualization tools, direct upload or export into state-provided reporting templates, self-service report builder capabilities, API support for future integrations, and automated import of employee, organizational, and payroll-related data. The selected vendor will also be expected to provide go-live support. The anticipated contract term is three years, and questions are due by July 24, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 31, 2026. Questions must be submitted by July 24, 2026.
- Who issued this RFP?
- It was issued by County of San Mateo. The work is located in California, United States.
- Who is a good fit for this opportunity?
- Provider of commercial off-the-shelf workforce or time survey software
- Experience implementing government staff time reporting and allocation systems
- Strong systems integration capability with payroll, timekeeping, SQL Server, and SSIS environments
- Proven data migration experience from legacy applications
- Expertise in dashboards, KPI reporting, analytics, and self-service reporting tools
- Ability to support API-based integrations and state reporting template exports
- Capacity to provide implementation, configuration, training, and go-live support over a multi-year contract
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.