When is the submission deadline?

Submissions are due November 6, 2026. Questions must be submitted by October 23, 2026.

What is the budget for this RFP?

Settle estimates the budget at $75,000. The issuer has not published an official figure.

It was issued by County Of Santa Barbara. The work is located in California, United States.

Who is a good fit for this opportunity?

Workday implementation firm with expertise in Human Capital Management and payroll. Experience with ERP configuration, prototyping, business process design, and workflow development. Proven legacy-system data migration and ETL capabilities. Experience developing Workday integrations, including Cloud Connect for Benefits. Expertise in reporting, dashboards, analytics, user security, and custom security roles. Strong testing, defect management, change management, and post-go-live support capabilities. Experience supporting public-sector or county government implementations.

Workday Human Capital Management and Payroll Implementation Solution (Due November 6, 2026)

Overview

Business Systems (ERP, CRM & POS)

California, United StatesPosted: October 2, 2026Deadline: November 6, 2026

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SUMMARY

The County is seeking a qualified Workday implementation partner to configure human capital management and payroll functionality, migrate legacy data, develop integrations and analytics, and provide security and post-go-live support.

KEY REQUIREMENTS

Must have experience implementing Workday HCM/Payroll for a similar-sized California public sector employer
Must perform all project work in the United States
Must have a minimum of 3,500 FTEs or greater for similar past projects
Must provide at least three references for past projects within the last five years
Must register as a vendor on the County of Santa Barbara Public Purchase website
Must provide audited or reviewed financial statements
Must have a project team with experience in California public sector payroll and FLSA requirements
Must be authorized to bind the proposer contractually
Must pass background checks for all individuals with access to County data

BUDGET

Estimate

$75,000

CONTRACT DURATION

42 months

TIMELINE

RFP Released: October 1st, 2026

Pre-Proposal Conference: October 12th, 2026

Deadline for Vendor Questions: October 23rd, 2026

Deadline to formally respond: November 6th, 2026

Selected finalists notified: November 18th, 2026

Selected finalist presentations: November 20th, 2026 – November 23rd, 2026

Project Initiation: February 1st, 2027

QUESTION DEADLINE

October 23, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

County Of Santa Barbara

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The County seeks a vendor to provide a Workday Human Capital Management and payroll implementation solution. The selected vendor will prototype system configuration, business processes, and workflows; develop and execute a structured prototyping plan; and support County decision-making during configuration and business process design.

The engagement includes developing and executing a comprehensive data conversion and migration strategy from legacy systems, including ESS+, while ensuring data accuracy, completeness, and integrity. Responsibilities also include managing data extraction, transformation, and loading processes; delivering reporting, dashboards, and analytics for operational management, strategic planning, compliance monitoring, and decision-making; and establishing adaptable solutions that can address evolving regulatory requirements and support future automation, artificial intelligence, and advanced analytics capabilities.

The vendor will track, document, and resolve defects; provide standard API integrations such as Cloud Connect for Benefits; configure Workday user security, including agreed-upon custom security roles; and provide post-go-live support across all functional areas for at least 90 days. A pre-proposal conference is scheduled for October 16, 2026, and questions must be submitted by October 23, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 6, 2026. Questions must be submitted by October 23, 2026.
What is the budget for this RFP?: Settle estimates the budget at $75,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by County Of Santa Barbara. The work is located in California, United States.
Who is a good fit for this opportunity?: Workday implementation firm with expertise in Human Capital Management and payroll
Experience with ERP configuration, prototyping, business process design, and workflow development
Proven legacy-system data migration and ETL capabilities
Experience developing Workday integrations, including Cloud Connect for Benefits
Expertise in reporting, dashboards, analytics, user security, and custom security roles
Strong testing, defect management, change management, and post-go-live support capabilities
Experience supporting public-sector or county government implementations

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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