When is the submission deadline?

Submissions are due November 25, 2026. Questions must be submitted by November 10, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $500,000. The issuer has not published an official figure.

It was issued by Merced County Regional Waste Management Authority. The work is located in Merced, California, United States; Los Banos, California, United States.

Weigh Station System (Due November 25, 2026)

SUMMARY

The Merced County Regional Waste Management Authority is seeking proposals from qualified firms to upgrade its scale house Weigh Station System to improve billing, reporting, and customer service.

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DESCRIPTION

The Merced County Regional Waste Management Authority (MCRWMA) is soliciting proposals to upgrade its scale house Weigh Station System at the Highway 59 and Billy Wright landfills. The project involves implementing a fully integrated, user-friendly software solution that supports multiple scale systems, touchscreen/keyboard input, POS integration, and offline operation during network outages. The system must handle data migration, provide 24/7 support, and include comprehensive reporting, finance, and security features. The contract term is three years, commencing March 1, 2027, with an option for up to two additional one-year extensions.

KEY REQUIREMENTS

Must provide a user-friendly, fully integrated scale house software system
System must support continued independent operation during internet or network outages
Must be compatible with Windows 11
Must provide 24/7 support for critical or priority one issues
Must provide on-site training for scale attendants, accounting staff, and system administrators
Must comply with Payment Card Industry Data Security Standard (PCI DSS)
Must provide a minimum service level of 99.9% uptime
Must be able to integrate with existing camera surveillance and license plate recognition systems
Must provide a complete export of MCRWMA data in a commonly usable, nonproprietary format upon request
Must have the ability to handle manual load entry from any device anywhere on site

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TIMELINE

RFP Distribution: October 27, 2026

Questions/Clarifications Due: November 10th, 2026

Addendum(s) and Responses Posted: November 18th, 2026

Deadline to Submit Proposal: November 25th, 2026

Evaluations: November 25th – December 7th, 2026

Virtual Interviews: December 14th and 17th, 2026

Notice of Intent to Negotiate: December 18th, 2026

Notice of Intent to Award: January 14th, 2027

Governing Board Approval of Contract: February 2027

Notice of Award: February 2027

Contract Execution/Notice to Proceed: March 1st, 2027

Issuing Agency

Merced County Regional Waste Management Authority

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CONTACTS

Primary procurement contact — name, title, email, and phone

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Weigh Station System