When is the submission deadline?

This RFP closed on August 7, 2026 and is no longer accepting submissions.

It was issued by Cloverdale Rodeo And Exhibition Association. The work is located in Surrey, British Columbia, Canada.

Who is a good fit for this opportunity?

Full-service web design and development firm with CMS implementation expertise. Proven experience delivering large-scale event, tourism, or entertainment websites. Strong capabilities in UX optimization, information architecture, and data modelling. Expertise in responsive, accessible, mobile-first website development. Experience integrating ticketing, email marketing, analytics, and social media platforms. SEO-focused team with experience in CMS search and content indexing solutions. Ability to build scalable content and event management platforms with centralized data architecture. Experienced in production deployment, testing, and ongoing support within a one-year contract.

Website Redesign and Development Services Using CMS (Closed)

Overview

Software, Web & Mobile Development

Surrey, British Columbia, CanadaPosted: July 21, 2026Deadline: August 7, 2026

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SUMMARY

A vendor is sought to redesign and develop a modern, responsive, CMS-based event website with strong UX, accessibility, SEO, and third-party integrations. The project includes a centralized events database, schedule module, and a one-year contract term.

KEY REQUIREMENTS

Must have a minimum of five years of experience
Must have expertise in website design and redesign, including UX, information architecture, and conversion-oriented design
Must have experience with multiple platform integrations and automations
Must have content strategy development and content personalization experience
Must have multiple Web Content Management System proficiency
Must be able to provide detailed documentation and training on system functionality
Must provide a dedicated support staff member available by direct phone during the event window
Must be able to provide content migration services

TIMELINE

Issue Date of this RFP: July 17th, 2026

Deadline for Questions: July 30th, 2026

Last Day for Issue of Addenda: July 31st, 2026

RFP Closing Date and Time: August 7th, 2026

Notice of Award (estimated): Week of August 10th, 2026

Commence Work: Week of August 17th, 2026

Ticket Sale Landing Page & Basic Presence: November 19th, 2026

Full Site Launch Date: Week of January 18th, 2027

Project Completion Date: January 31st, 2027

QUESTION DEADLINE

July 30, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Cloverdale Rodeo And Exhibition Association

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DESCRIPTION

The issuing organization is seeking a vendor to provide full-service website redesign and development services using a content management system (CMS). The project aims to deliver a fresh, modern, and engaging website that reflects the scale and energy of the event while creating a more informative and inspirational digital experience for multiple audience groups. The new website must include dedicated content areas for attractions, artists, venues, rodeo events, family experiences, food, and entertainment.

The website is expected to be fully responsive, accessible, and optimized for desktop, tablet, and mobile devices in accordance with current accessibility and usability best practices. The vendor will be responsible for UX optimization, information architecture, data modelling, search engine optimization, and the development of clear conversion pathways that guide users toward ticket purchases. The solution should also support rich media such as mobile-first galleries, video, and immersive content, while offering intuitive navigation and a mobile-first, filterable schedule of events module powered by a centralized attractions and artist database.

Technical requirements include designing, developing, testing, and deploying a production-ready website that supports current versions of browsers with at least 3% market share in North America. The platform must integrate with third-party systems including ShowPass and other ticketing portals, Google Tag Manager, MailChimp, and social media platforms. The selected vendor must replace the existing CMS with a stable solution that enables staff to easily manage content, images, video, layout, and event scheduling. The contract period is one year, and questions are due by July 30, 2026.

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Frequently asked questions

When is the submission deadline?: This RFP closed on August 7, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by Cloverdale Rodeo And Exhibition Association. The work is located in Surrey, British Columbia, Canada.
Who is a good fit for this opportunity?: Full-service web design and development firm with CMS implementation expertise
Proven experience delivering large-scale event, tourism, or entertainment websites
Strong capabilities in UX optimization, information architecture, and data modelling
Expertise in responsive, accessible, mobile-first website development
Experience integrating ticketing, email marketing, analytics, and social media platforms
SEO-focused team with experience in CMS search and content indexing solutions
Ability to build scalable content and event management platforms with centralized data architecture
Experienced in production deployment, testing, and ongoing support within a one-year contract

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