Web-Based IEP Writing and Special Education Case Management Software System
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
July 30th, 2026: Final Date for Proposal Submission
August 2026: Review Committee Evaluation & Finalist Notifications
September 2026: Mandatory 2-Hour Finalist Demonstrations & Technical Q&A
October 2026: Vendor Selection & Recommended Contract Board Review
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
North Penn School District
DESCRIPTION
The organization seeks a vendor to provide a web-based, highly secure, and user-friendly IEP writing and special education case management software system. The solution must be fully compliant with federal and Pennsylvania regulations governing school-age special education, gifted education, and Section 504 plans. The platform should integrate directly with the District's Infinite Campus Student Information System (SIS) to facilitate automatic and seamless synchronization of student demographic records, eliminating redundant data entry. Full deployment for administrative and staff use is anticipated by August 2027.
The required software platform must natively support all Pennsylvania-mandated forms for evaluations (ER/RR), IEP, GIEP, and Section 504 tracking within system workflows, with all forms in compliance with ADA standards and Web Content Accessibility Guidelines (WCAG) for accessibility. The solution should offer robust data validation, including bi-directional or write-back interfaces with Infinite Campus SIS, built-in compliance calculators, and error-checking tools accessible prior to state reporting deadlines.
Vendors must handle extraction, mapping, and migration of all historical and active student files from the district’s legacy system, ensuring no data loss or degradation. Additionally, technical support is required throughout the contract, providing dedicated technical account specialists for troubleshooting at no extra cost.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 30, 2026.
- Who issued this RFP?
- It was issued by North Penn School District. The work is located in Lansdale, Pennsylvania, United States.
- Who is a good fit for this opportunity?
- Expertise in developing special education management software
- Experience with Pennsylvania and federal education compliance
- Proven track record in SIS integration, especially Infinite Campus
- Demonstrated capability in large-scale data migration
- Ability to provide comprehensive technical support
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.