When is the submission deadline?

Submissions are due June 19, 2026. Questions must be submitted by June 11, 2026.

It was issued by Mountain State Educational Services Cooperative. The work is located in Dunbar, West Virginia, United States; West Virginia, United States.

Who is a good fit for this opportunity?

Proven expertise in developing web-based HR or timekeeping platforms. Experience integrating with public sector finance and payroll systems. Familiarity with K-12 or school district technology environments. Ability to provide user-friendly mobile and kiosk solutions. Knowledge of state and local finance reporting requirements.

Web-Based Employee Attendance Tracking Platform (Due June 19, 2026)

Overview

Software, Web & Mobile Development

Dunbar, West Virginia, United States; West Virginia, United StatesPosted: May 23rd, 2026Deadline: June 19th, 2026

Fit Score

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SUMMARY

Seeking a web-based platform for employee attendance tracking, payroll integration, and leave management for county schools in West Virginia.

KEY REQUIREMENTS

Must have demonstrated experience implementing time and attendance solutions for K-12 schools
Must have demonstrated experience integrating with the West Virginia Education Information System (WVEIS) Finance Platform
Must provide financial statements or a current-year tax return
Must provide a copy of WV Business Registration License
Must provide a copy of WV Business Registration Certificate
Must provide minimum of three strong references from comparable clients
Must be able to provide required project documentation including implementation plans and user training materials

CONTRACT DURATION

12 months

TIMELINE

Published RFP: May 22nd, 2026

Pre-proposal meeting: June 4th, 2026

Written Questions Deadline: June 11th, 2026

Questions Returned: June 12th, 2026

RFP Due Date: June 19th, 2026

RFP Evaluation: June 22nd, 2026

Final Award Notice: June 22nd, 2026

QUESTION DEADLINE

June 11th, 2026

Issuing Agency

Mountain State Educational Services Cooperative

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The agency is seeking a vendor to provide a web-based employee attendance tracking platform. The solution should enable online tracking of employee check-ins and check-outs, supporting real-time timekeeping and integration with existing finance systems to facilitate payroll processing and leave management. The system must be user-friendly for both employees and supervisors and capable of automating data flows to payroll through the finance platform, thus minimizing manual reconciliation and reducing errors.

The platform should offer robust leave management, calculate overtime, holiday, and special-rule reporting, and allow mapping for pay codes, positions, and necessary financial fields. Additional requirements include seamless interface with county schools' technology systems, ensuring compliance with state and local financial reporting standards, and offering web, mobile, or kiosk-enabled options for employee clock in and out. Automated export and import functionalities for payroll processing are also required. The contract will be for one year, with a pre-bid meeting scheduled and a question submission deadline prior to closing.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 19, 2026. Questions must be submitted by June 11, 2026.
Who issued this RFP?: It was issued by Mountain State Educational Services Cooperative. The work is located in Dunbar, West Virginia, United States; West Virginia, United States.
Who is a good fit for this opportunity?: Proven expertise in developing web-based HR or timekeeping platforms
Experience integrating with public sector finance and payroll systems
Familiarity with K-12 or school district technology environments
Ability to provide user-friendly mobile and kiosk solutions
Knowledge of state and local finance reporting requirements

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