When is the submission deadline?

Submissions are due August 4, 2026. Questions must be submitted by July 23, 2026.

It was issued by McHenry County. The work is located in Woodstock, Illinois, United States.

Who is a good fit for this opportunity?

Election printing and mail fulfillment specialist. Experience supporting government or election authority contracts. Capable of secure high-volume ballot and document production. Expertise in data processing workflows and variable data printing. Ability to provide return envelope inkjetting and statistical reporting. Familiarity with regulated election materials and quality control standards. Regional or in-state operational capacity in Illinois preferred.

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Vote-by-Mail Ballot Fulfillment and Polling Place Ballot Printing Services

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Overview

Events, Printing & Promotional Goods

Woodstock, Illinois, United StatesPosted: July 17th, 2026Deadline: August 4th, 2026

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SUMMARY

Illinois is seeking a vendor for vote-by-mail ballot package fulfillment and polling place ballot printing services. The work includes ballot and document printing workflows, return envelope inkjetting, and reporting for an estimated 40,000-piece November election volume.

KEY REQUIREMENTS

Must be capable of printing ballots compliant with ES&S series DS-200, DS-850, and DS-450 tabulators
Must have capacity to fulfill and process up to 5,000 VBM ballot requests per day
Must provide a dedicated project manager
Must provide daily reporting and updates to the Clerk
Must meet Title II of the Americans with Disabilities Act and WCAG 2.1, Level AA requirements for digital and printed materials
Must submit sample packets by August 4th, 2026
Must provide Certificate of Insurance naming McHenry County as additional insured
Must provide Performance and Payment Bonds if bid exceeds $50,000

TIMELINE

July 16th, 2026: Solicitation Available on County Website

July 23rd, 2026: Questions regarding this RFP are due

July 27th, 2026: Questions answered and Addendum posted

August 4th, 2026: Submissions due by 9:00AM CST

August 4th, 2026: Physical sample packets due by 3:00PM CST

QUESTION DEADLINE

July 23rd, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

McHenry County

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DESCRIPTION

A government authority in Illinois is seeking a vendor to provide vote-by-mail ballot package fulfillment and polling place ballot printing services. The scope includes support for election-related printing and mailing operations associated with ballot distribution and polling place materials.

Required services include designing and developing a data processing workflow for core document printing, ballot printing, and return envelope inkjetting, along with associated statistical reporting. The expected volume is approximately 40,000 pieces for the November election, and all ballots must be printed on 80-pound Cougar White paper.

Questions regarding the solicitation must be submitted no later than July 23, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 4, 2026. Questions must be submitted by July 23, 2026.
Who issued this RFP?: It was issued by McHenry County. The work is located in Woodstock, Illinois, United States.
Who is a good fit for this opportunity?: Election printing and mail fulfillment specialist
Experience supporting government or election authority contracts
Capable of secure high-volume ballot and document production
Expertise in data processing workflows and variable data printing
Ability to provide return envelope inkjetting and statistical reporting
Familiarity with regulated election materials and quality control standards
Regional or in-state operational capacity in Illinois preferred

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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