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City and County of Honolulu

Video Taping of Neighborhood Board Meetings

Due
Nov 24, 2026
Questions due
Nov 10, 2026
Budget
$50,000 – $150,000
Estimate
Contract
12 months
Location
  • Honolulu, Hawaii, United States
Posted
Oct 30, 2026
Category
Media, Creative Design & AV Production

SUMMARY

The City and County of Honolulu is seeking a contractor to provide video taping services for Neighborhood Board meetings across Oahu.
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  1. Budget approved

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    Board minutes and budget documents

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  3. RFP posted

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DESCRIPTION

The City and County of Honolulu requires a contractor to provide gavel-to-gavel video taping services for thirty-three neighborhood board meetings per month for a twelve-month period. The contractor must provide all necessary equipment, including cameras, microphones, and audio-visual systems, and ensure the final product meets 'Olelo standards. The contract term is from January 26, 2027, to January 25, 2028, with potential for extensions.

KEY REQUIREMENTS

  • Must have at least two years of experience in video taping and editing in-person and virtual meetings on platforms such as Zoom, Microsoft Teams, or Webex
  • Must provide all necessary equipment, including cameras, microphones, and audio-visual systems
  • Must provide island-wide coverage on Oahu for all thirty-three neighborhood boards
  • Must maintain a professional demeanor and adhere to a business casual dress code
  • Must be registered as 'Compliant' on the State of Hawaii Compliance Express System
  • Must provide assisted hearing systems including at least two earphones or additional speakers for the hearing impaired

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TIMELINE

Deadline to Submit Requests for Clarifications/Substitutions: November 10th, 2026

Last Day to Issue Addenda: November 17th, 2026

Deadline for Offers: November 24th, 2026

Issuing Agency

City and County of Honolulu

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CONTACTS

Primary procurement contact — name, title, email, and phone

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Frequently asked questions

When is the submission deadline?
Submissions are due November 24, 2026. Questions must be submitted by November 10, 2026.
What is the budget for this RFP?
Settle estimates the budget at $50,000 – $150,000. The issuer has not published an official figure.
Who issued this RFP?
It was issued by City and County of Honolulu. The work is located in Honolulu, Hawaii, United States.

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