When is the submission deadline?

Submissions are due September 24, 2026. Questions must be submitted by September 14, 2026.

It was issued by Ector County. The work is located in Odessa, Texas, United States.

Who is a good fit for this opportunity?

Vending machine operator with experience serving government or institutional facilities. Capability to provide installation, stocking, maintenance, repairs, and product replenishment. Sufficient personnel, equipment, and inventory to support multiple facilities. Strong record of reliable, responsive vending service.

Vending Machine Services (Due September 24, 2026)

A government authority in Odessa, Texas seeks a vendor to furnish, install, stock, maintain, and service vending machines at agency facilities under a two-year contract.

Must be an authorized distributor of vending products
Must provide modern, commercial-grade vending machines
Must maintain machines in clean, sanitary, and fully operational condition
Must provide all labor, equipment, materials, maintenance, and repairs
Must accept multiple forms of payment including coins, currency, credit/debit cards, and contactless mobile payments
Must provide at least three references for similar assignments completed within the past five years
Must maintain insurance requirements including naming Ector County as additional insured
Must comply with all federal, state, and local laws including food safety and sanitation requirements
Must provide remote monitoring capability for inventory and machine status
Must respond to service requests within specified timeframes (acknowledgment within 3 hours, resolution within 24 hours)
Must replace machines that repeatedly malfunction or become obsolete
Must provide monthly sales reports and commission payments

Specifications approved by Commissioners Court: August 25th, 2026

1st Advertisement: August 29th, 2026

2nd Advertisement: September 5th, 2026

Questions Due: September 14th, 2026, 5:00pm

Questions Answered: September 18th, 2026, 5:00pm

Response Submission Deadline: September 24th, 2026, 2:00pm

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

A government authority in Odessa, Texas is seeking a vendor to provide vending machine services at various agency facilities. The selected vendor will furnish, install, stock, maintain, and service the vending machines.

Services must include all necessary labor, equipment, materials, maintenance, repairs, and product replenishment to ensure reliable, high-quality vending operations. The contract period will be two years. Questions must be submitted no later than September 14, 2026, and proposals are due September 24, 2026.

Vending Machine Services

Overview

Settle Signals

SUMMARY

KEY REQUIREMENTS

CONTRACT DURATION

TIMELINE

QUESTION DEADLINE

CONTACTS

Issuing Agency

DESCRIPTION

Similar RFPs

Frequently asked questions

RFP Hunter shows what is open. Settle shows what is forming.