When is the submission deadline?

Submissions are due June 26, 2026. Questions must be submitted by June 5, 2026.

It was issued by University of Rhode Island. The work is located in Kingston, Rhode Island, United States.

Who is a good fit for this opportunity?

Experience providing travel management solutions to higher education institutions. Capability to integrate with major accounting and ERP platforms. Proven track record in custom policy configuration and group travel services. Offer comprehensive booking channels (web, mobile, agent, phone). Ability to deliver real-time travel alerts and compliance information.

University Travel Management Solution (Due June 26, 2026)

Overview

Hospitality, Food Service & Travel

Kingston, Rhode Island, United StatesPosted: May 30th, 2026Deadline: June 26th, 2026

Fit Score

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SUMMARY

RFI seeking a travel management solution for a university, featuring customizable policies, group travel support, ERP integration, and multiple booking options.

KEY REQUIREMENTS

Must be able to provide travel management services including booking and ticketing for air, rail, and lodging.
Must be able to provide 24/7 travel support.
Must be able to provide travel reporting and data analytics.
Must be able to comply with the Fly America Act.

TIMELINE

The deadline for questions is June 5th, 2026, at 10:00 AM. The deadline for the submission of proposals is June 26th, 2026, at 10:00 AM.

QUESTION DEADLINE

June 5th, 2026

Issuing Agency

University of Rhode Island

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The university is seeking a comprehensive travel management solution to streamline and enhance its travel operations. The desired system should provide robust travel management services, including customizable spending policies tailored by department, traveler type, and approval levels. Integration with the institution’s existing accounting and ERP systems is required to ensure seamless reconciliation and reporting.

The solution must offer custom reports, dashboards, and data export functionalities, and track unused tickets and credits to optimize travel spend. Features should include integration of travel rosters with team schedules and calendars, support for group bookings and special requirements, and dedicated services for group travel such as student groups.

Various booking options should be available, including online portal access, mobile app, travel agent support, and phone support. The platform must deliver real-time travel alerts and provide country-specific compliance updates. Additionally, the system should distinguish between standard and executive-level travel bookings to accommodate all categories of travelers within the university.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 26, 2026. Questions must be submitted by June 5, 2026.
Who issued this RFP?: It was issued by University of Rhode Island. The work is located in Kingston, Rhode Island, United States.
Who is a good fit for this opportunity?: Experience providing travel management solutions to higher education institutions
Capability to integrate with major accounting and ERP platforms
Proven track record in custom policy configuration and group travel services
Offer comprehensive booking channels (web, mobile, agent, phone)
Ability to deliver real-time travel alerts and compliance information

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