The State of Texas is soliciting proposals from qualified vendors to provide a comprehensive travel and expense software platform. The system must feature pre-travel approval workflows, integration with travel booking modules managed by third-party Travel Management Companies, and real-time synchronization and reconciliation capabilities. It should support guest travel, delegated booking, and risk-based routing for high-risk destinations.

Additional requirements include a customizable chart of accounts, multiple expense types, budget availability checks, encumbrance management, and auto-offset for personal payments. The platform must support the import of bank card transactions and offer AI-powered audit tools to identify duplicate entries and compliance issues. Integration with PeopleSoft, other travel and mobile applications, and a P-Card reconciliation module is required.

A native mobile application, comprehensive documentation, administrator and user training materials, as well as fully functional test and production environments should be provided. Vendor solutions must facilitate smooth integration with existing systems and meet all documentation and workflow configuration needs. A mandatory pre-bid meeting is scheduled for January 26, 2026, and all questions must be submitted by January 21, 2026.