When is the submission deadline?

This RFP closed on August 9, 2026 and is no longer accepting submissions.

It was issued by Texas Department Of Insurance. The work is located in Austin, Texas, United States.

Who is a good fit for this opportunity?

Event technology or tradeshow registration software provider. Experience delivering hosted multimedia and event-management platforms. Strong capabilities in online registration, email automation, and real-time reporting. Ability to support multiple merchant numbers and provide ongoing maintenance. Demonstrated experience serving organizations with recurring events.

Tradeshow Multimedia License Service (Closed)

A Texas organization seeks a vendor for a one-year tradeshow multimedia license service contract. The platform must provide registration, personalized communications, real-time event reporting, and support for multiple merchant numbers.

Must be able to provide Tradeshow Multimedia software or equivalent
Must support unlimited online event registrations
Must provide secure and encrypted PCI-compliant payment processing
Must have a payment gateway supporting the Texas Comptroller of Public Accounts’ Uniform Statewide Accounting System/Treasury
Must support the use of multiple merchant numbers
Must provide automated, personalized email communications
Must provide real-time reporting on registrant details, revenue, surveys, and abandoned registrations
Must provide post-event survey functionality
Must provide ability to create and track multiple events
Must certify that the contractor is not listed in Section 889 of the 2019 National Defense Authorization Act
Must certify that the contractor is not listed in Section 1260H of the 2021 National Defense Authorization Act
Must certify that the contractor is not owned or controlled by a government of a country on the U.S. Department of Commerce’s foreign adversaries list

Responses must be received on or before August 9th, 2026, at 3:00 PM Central time.

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The procuring organization is seeking a vendor to provide a tradeshow multimedia license service for a one-year contract period. The service must include an annual license fee covering maintenance and support.

The platform should support unlimited online event registrations, automated and personalized email communications, and real-time reporting. Required reporting capabilities include individual registrant details by event, revenue activity by event, survey results, unsubscribed emails, and abandoned registrations. The solution must also support the use of multiple merchant numbers.

Tradeshow Multimedia License Service

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