When is the submission deadline?

Submissions are due July 30, 2026. Questions must be submitted by July 21, 2026.

What is the budget for this RFP?

The published budget is $10,000.

It was issued by Santa Clara Valley Transportation Authority. The work is located in San Jose, California, United States; Milpitas, California, United States; Mountain View, California, United States.

Who is a good fit for this opportunity?

Industrial tool calibration service provider. Experience supporting government or public sector maintenance programs. Capability to manage calibration tracking and notification processes. Strong asset recordkeeping and tool ownership update procedures. Regional presence or service capacity within California.

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Tool Calibration Services

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Overview

Construction, Facilities & Maintenance

San Jose, California, United States; Milpitas, California, United States; Mountain View, California, United StatesPosted: July 11th, 2026Deadline: July 30th, 2026

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SUMMARY

A California government authority is seeking a contractor to provide tool calibration services, including record updates, calibration tracking, and notifications for overdue or upcoming calibration needs. A pre-bid meeting is set for July 14, 2026, and questions are due by July 21, 2026.

KEY REQUIREMENTS

Must be a responsive and responsible qualified firm
Must register on VTA's Procurement Website
Must comply with ANSI/NSCL Z540-1, ISO 10012, and ISO 17025-2017 quality standards
Must have a Quality Program and provide a copy of current quality manual and certification
Must provide insurance covering the replacement value of VTA's PME
Must provide a Certificate of Reported Compliance for diesel-fueled off-road vehicles if applicable
Must meet the 6% SBE contract goal or submit documentation of Good Faith Efforts
Must be registered with the DIR if the work involves public work
Must provide a business continuity disaster preparedness and recovery plan for contracts exceeding $10,000,000

BUDGET

Verified

$10,000

CONTRACT DURATION

60 months

TIMELINE

Issue Date: July 10th, 2026

Pre-Proposal Conference: July 14th, 2026

Deadline to submit RFP Comments: July 21st, 2026

Proposal Due Date: July 30th, 2026

Discussions/oral presentations: August 13th, 2026

Anticipated Notice of Recommended Award: August 27th, 2026

QUESTION DEADLINE

July 21st, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Santa Clara Valley Transportation Authority

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DESCRIPTION

A government authority in California is seeking a vendor to provide tool calibration services in support of its calibration program. The selected contractor will be responsible for delivering all necessary services to maintain and support the program's ongoing operational needs.

Scope of work includes updating records of tool ownership as owners change locations and receive new tools. The contractor will also be expected to monitor calibration status, track when tools are approaching or past their calibration dates, and notify the relevant yard when a majority of tools require attention.

A pre-bid meeting is scheduled for July 14, 2026. Questions must be submitted no later than July 21, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 30, 2026. Questions must be submitted by July 21, 2026.
What is the budget for this RFP?: The published budget is $10,000.
Who issued this RFP?: It was issued by Santa Clara Valley Transportation Authority. The work is located in San Jose, California, United States; Milpitas, California, United States; Mountain View, California, United States.
Who is a good fit for this opportunity?: Industrial tool calibration service provider
Experience supporting government or public sector maintenance programs
Capability to manage calibration tracking and notification processes
Strong asset recordkeeping and tool ownership update procedures
Regional presence or service capacity within California

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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Tool Calibration Services (Due July 30, 2026) | Settle RFP Hunter