When is the submission deadline?

Submissions are due October 30, 2026. Questions must be submitted by September 17, 2026.

It was issued by Hamilton County Purchasing. The work is located in Cincinnati, Ohio, United States.

Who is a good fit for this opportunity?

Commercial printing and mailing service provider. Experience handling high-volume government or tax document mailings. Capacity to produce and distribute multiple large-scale mailings. Established operations serving Cincinnati or the broader Ohio region.

Tax Bill Mailing Service (Due October 30, 2026)

A Cincinnati, Ohio government authority seeks a vendor for a one-year tax bill mailing contract involving three mailings totaling approximately 385,000 copies. Questions are due September 17, 2026, and proposals are due October 30, 2026.

Must have prior experience in providing paper stock, mailing and remit envelopes, inserts, printing, folding, inserting, sorting and delivery to USPS
Must be USPS systems certified to provide automation discounts
Must be CASS certified for address cleansing
Must submit a surety bond in the amount of 5% of the total amount of the first year's bid
Must have the capability to edit print files to exclude specific real estate tax bills
Must provide 100 hard copy proofs from each file to the Lockbox Vendor for scan line verification
Must maintain commercial general liability insurance with limits no less than $2,000,000 per occurrence
Must maintain auto liability insurance of at least $1,000,000
Must maintain workers' compensation insurance with statutory limits
Must be able to provide variable formats, sizes and styles without impacting the customer's billing system

Deadline for receiving questions: September 17th, 2026

Deadline for answers: September 18th, 2026

Bid opening date: September 30th, 2026

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

A government authority in Cincinnati, Ohio is seeking a vendor to provide tax bill mailing services under a one-year contract.

The required services include three mailings: approximately 200,000 copies for the first mailing, 165,000 copies for the second mailing, and 20,000 copies for the third mailing. All questions regarding the solicitation must be submitted by September 17, 2026.

Tax Bill Mailing Service

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