When is the submission deadline?

Submissions are due November 30, 2026. Questions must be submitted by November 16, 2026.

What is the budget for this RFP?

The published budget is $80,000.

It was issued by City of East Palo Alto. The work is located in East Palo Alto, California, United States.

Summer Park Activation 2027 (Due November 30, 2026)

SUMMARY

The City of East Palo Alto is seeking local business entities to provide park and recreation programming for youth, seniors, and families during the summer of 2027.

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DESCRIPTION

The City of East Palo Alto is soliciting proposals from local business entities to conduct park and recreation programming in city-owned or operated parks and facilities. The program aims to provide free activities that promote wellness and healthy living for residents across all age ranges and demographics. The contract term covers the period from March 1, 2027, to October 31, 2027. Successful vendors will be responsible for program design, community outreach, event operations, and project management.

KEY REQUIREMENTS

Must be a legal business entity
Must hold a City of East Palo Alto Business License
Must provide proof of commercial general liability insurance of at least $2,000,000 per occurrence
Must provide proof of automobile liability insurance of at least $1,000,000 per accident
Must provide proof of workers’ compensation and employer’s liability insurance of at least $1,000,000
Must provide proof of abuse and molestation liability insurance of at least $1,000,000 per occurrence
Must attend a mandatory informational session on November 9, 2026
Must have a contingency plan for remote or 100% virtual activity
Must be able to collect and submit digital registration forms for every participant
Must participate in the planning, promoting, and execution of three community family events

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TIMELINE

Request for Proposal Issued: October 28th, 2026

Mandatory Information Sessions: November 9th, 2026

Final date to Submit Questions: November 16th, 2026

City Issues Responses to Written Questions: November 19th, 2026

Proposal Due: November 30th, 2026

Interviews (if needed): December 14th-17th, 2026

Council Confirmation: January 2027

Insurance Review & Completion of Contract Negotiations: January-February 2027

Program Marketing Begins: March 2027

Successful Candidate’s Begin Programming: June 7th, 2027

Issuing Agency

City of East Palo Alto

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Summer Park Activation 2027