Student Photography and Yearbook Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP issued: July 29th, 2026
Deadline for vendor questions: August 7th, 2026
Proposals due: August 12th, 2026
Vendor interviews or demonstrations: August 17th, 2026 to August 28th, 2026
Anticipated recommendation: August 28th, 2026
Anticipated Board action: September 2nd, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Chappaqua Central School District
DESCRIPTION
The issuing district is seeking a vendor to provide districtwide student photography and yearbook services for its schools. The selected provider will be expected to deliver quality photography administration, production, delivery, and service availability while supporting age-appropriate offerings and school-specific flexibility.
Scope of services includes individual student photographs during scheduled school photo sessions, class photographs for participating homerooms or classes, faculty and staff group photographs, and candid or event photography for performances, athletics, clubs, ceremonies, and other special events. The vendor must also provide clearly organized and labeled digital image collections, high-resolution individual student photos, and images formatted for yearbook production and school use.
The provider will also be responsible for securely matching photographs to student names and identification numbers, processing student data securely, and correcting any incorrectly matched or mislabeled photographs. In addition, the vendor must support family purchasing through a secure online ordering platform with clear instructions and customer service. The contract term is one year, and questions are due by August 7, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due August 12, 2026. Questions must be submitted by August 7, 2026.
- Who issued this RFP?
- It was issued by Chappaqua Central School District. The work is located in Chappaqua, New York, United States.
- Who is a good fit for this opportunity?
- School photography and yearbook production firm
- Experience serving K-12 districts at multiple school sites
- Secure online ordering and customer service capabilities
- Ability to manage student data matching and privacy-sensitive workflows
- Professional event and portrait photography team
- Capacity to deliver high-resolution digital assets for school and yearbook use
- Regional presence or ability to provide reliable on-site service across New York
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.