An educational institution in Virginia is seeking a vendor to provide student conduct software for a one-year contract. The software must comply with FERPA rules and regulations and support customizable levels of administrative and user access. It should enable the identification of students and their specific conduct issues, allow cross-referencing of individuals involved in multiple cases, and facilitate linking cases to students, staff, witnesses, and external parties while maintaining privacy and PII compliance.

Key software features include workflow automation for automatically notifying designated administrators of conduct events, configurable workflows based on conduct types, and the ability to generate email and text notifications for students throughout the investigative and disciplinary process. The solution should also provide calendar notifications by email or text for case follow-up. Record management compliance is required, including expunging records in accordance with established retention timeframes. Interested vendors must submit any questions regarding this opportunity by February 27, 2026.