When is the submission deadline?

Submissions are due July 9, 2026. Questions must be submitted by June 30, 2026.

It was issued by Texas State University. The work is located in San Marcos, Texas, United States.

Who is a good fit for this opportunity?

Experienced event management firm with expertise in large-scale stadium events. Proven history of maintaining compliance with safety regulations. Ability to provide integrated marketing and sponsorship solutions. Strong capabilities in event planning, staffing, and logistics. Past experience working with public or municipal venues in Texas.

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Stadium Events Management Services

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Overview

Events, Printing & Promotional Goods

San Marcos, Texas, United StatesPosted: June 17th, 2026Deadline: July 9th, 2026

Fit Score

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SUMMARY

Seeking a vendor to fully furnish and manage stadium events in Texas, including event planning, execution, and compliance with safety standards.

KEY REQUIREMENTS

Must be a qualified and responsible vendor
Must submit a complete subcontracting plan if subcontracting is proposed
Must have insurance coverage meeting University requirements
Must be able to provide all labor, materials, equipment, planning, logistics, and on-site management
Must comply with Texas Government Code Section 2251 Prompt Payment
Must complete cybersecurity training program if granted access to University computer systems
Must comply with all federal, state, and local laws, regulations, and ordinances
Must not be debarred or suspended from contract awards by the Federal Government or the State of Texas
Must be authorized to do business in the State of Texas

CONTRACT DURATION

24 months

TIMELINE

Pre-proposal conference: June 23rd, 2026

RSVP deadline: June 22nd, 2026

Question deadline: June 30th, 2026

Proposal submission deadline: July 9th, 2026

Anticipated Board of Regents approval: August 6th-7th, 2026

Contract commencement: August 10th, 2026

QUESTION DEADLINE

June 30th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Texas State University

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DESCRIPTION

The selected vendor will be responsible for furnishing and managing all aspects of stadium events. The scope includes providing a comprehensive event plan outlining the general approach, site layout, equipment lists, staffing details, event attractions, proposed ticket pricing, promotional strategies, and identification of revenue-generating opportunities to ensure event success.

Vendors are also required to present available marketing and sponsorship options to enhance the event's profile. Safety and compliance standards must be strictly maintained, and the proposal should address the company's strategy for resolving service deficiencies and outline a clear escalation policy for any issues. All questions regarding the RFP must be submitted by June 29, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 9, 2026. Questions must be submitted by June 30, 2026.
Who issued this RFP?: It was issued by Texas State University. The work is located in San Marcos, Texas, United States.
Who is a good fit for this opportunity?: Experienced event management firm with expertise in large-scale stadium events
Proven history of maintaining compliance with safety regulations
Ability to provide integrated marketing and sponsorship solutions
Strong capabilities in event planning, staffing, and logistics
Past experience working with public or municipal venues in Texas

Analysis generated by Settle AI from the source RFP.

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