When is the submission deadline?

Submissions are due October 30, 2028. Questions must be submitted by October 16, 2028.

What is the budget for this RFP?

Settle estimates the budget at $500,000 – $5,000,000. The issuer has not published an official figure.

It was issued by Northwest Independent School District. The work is located in Fort Worth, Texas, United States; Justin, Texas, United States.

Software Licenses, Online Subscriptions, and Software Support (Due October 30, 2028)

Texas seeks vendors for software licenses, online subscriptions, and support services for a three-year contract.

Comply with Chapter 176, Local Government Code (Conflict of Interest Questionnaire)
Read and understand Standard Terms & Conditions and Specifications
Acknowledge electronic bidding instructions
Certify that employees with direct student contact will undergo criminal history checks and have no objectionable criminal history
Provide three references, preferably school districts
Affirm no collusion in bid preparation
Acknowledge Non-Appropriations Clause
Acknowledge NISD's right to specify quantities, extend dates, accept alternate proposals, waive informalities, add/modify terms, reject proposals, reissue proposals, and procure by other means
Acknowledge price escalation terms (not to exceed 10% per unit price, not in first 6 months)
Acknowledge award terms (all or none, section by section, or item by item, multiple awardees)
Acknowledge prior history of performance may be used in evaluation
Include all proofs of certifications, licenses, and authorizations
Acknowledge vendor failure terms (removal from bid list, contract award to next vendor)
Acknowledge purchases will be made via official purchase order with proper authorization
Agree to be responsible for losses, damages, injuries, claims, fees, fines, penalties, and expenses related to product/service
Acknowledge District's right to test prevailing market prices and adjust pricing if significantly lower
Mark any confidential information for Open Records Act compliance
Agree to participate in Cooperative Purchasing (EPCNT)
Provide website address with pricing or submit catalog/price list
Submit Certificate of Interested Parties (CIP 1295 Form)
Comply with Prohibition on Telecommunications/Video Services or Equipment (2 C.F.R. §200.216)
Certify not boycotting energy companies (if applicable)
Certify not discriminating against firearm entities/trade associations (if applicable)
Acknowledge SB 943 - Summary regarding public contracting information disclosure
Certify no prohibited affiliation or contractual relationship with abortion providers (SB 22 Prohibition)
Certify that the company is not listed on the Comptroller's website for doing business with Iran, Sudan, or Foreign Terrorist Organizations (Chapter 2252 Certification)
Complete and submit Data Sharing Agreement if student data is shared
Provide address for purchase orders and remittances
Indicate the state of principal place of business and incorporation
Provide company contact name, address, phone, and email
List any DBAs included in the bid
Indicate parent company if a subsidiary
Provide name and web address of software/online subscription
Outline product function and capabilities
Select category of electronic resources and provide description if 'Business Software' or 'Other'
Select subject area(s) supported by the product
Indicate primary users (students, teachers, district staff)
Indicate resource usage scope (individual, grade levels, campus-wide, district-wide)
List compatible operating systems
Indicate installation type (device installed, web-based)
List compatible web browsers
Specify required installation space
Indicate if online purchase is possible (Apple Store, Chrome Store)
List URLs utilized by the product
List IP addresses utilized by the product
List firewall ports utilized by the product
Describe user account creation method
Describe data transfer methods for student/teacher information
Describe user authentication methods
Describe product training for end users and provide training materials
Describe end user support, availability, and communication/handling of requests
Agree to Breach of Contract terms (for contracts over $150,000)
Agree to Termination terms (for contracts over $10,000)
Agree to Equal Employment Opportunity clause
Agree to Davis-Bacon Act compliance (for construction contracts over $2,000)
Agree to Contract Work Hours and Safety Standards Act compliance (for contracts over $100,000)
Agree to Rights to Inventions Made Under a Contract or Agreement
Agree to Clean Air Act and Federal Water Pollution Control Act compliance (for contracts over $150,000)
Agree to Debarment and Suspension (not listed on SAM exclusions)
Agree to Byrd Anti-Lobbying Amendment (for awards over $100,000)
Agree to Record Retention Requirements (3 years)
Agree to Energy Policy and Conservation Act compliance
Agree to Buy America Act compliance
Agree to Access to Records by Inspector General or authorized representatives
Agree to Applicability to SubContractors for all foregoing terms and conditions

$500,000 – $5,000,000

Issue Date: November 3rd, 2025

Questions Deadline: October 16th, 2028

Response Deadline: October 30th, 2028

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The state of Texas is inviting vendors to provide software licenses, online subscriptions, and software support services for a three-year contract term.

Vendors may propose a broad array of solutions, including system software for hosting, operations, management, development, and utility functions, as well as both general-purpose and specialized application software. Eligible products include, but are not limited to, word processors, spreadsheet applications, publishing tools, and software designed for animation, educational, scientific, or medical applications.

This contract represents a significant opportunity for technology providers with experience in delivering and supporting system and application software across various operational contexts.

Software Licenses, Online Subscriptions, and Software Support

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