The vendor is required to develop a comprehensive content management system integrated within SharePoint Online. The project scope includes requirement gathering, design, development, user testing, planning and execution of data migration, user training, and future enhancements. The initiative aims to digitally transform existing workflows by transitioning paper-based operations to digital, integrating data from multiple sources such as network drives, Dropbox, SharePoint, OneDrive, and Teams into a centralized platform for improved access and management.

Key deliverables include an advanced document management system for collaborative storage and retrieval of digital documents, efficient management of digital media assets, and comprehensive records lifecycle management ensuring data integrity and compliance with legal retention standards. The vendor will also be responsible for web content accessibility improvements, user training programs to facilitate adoption, and security and compliance adherence in line with organizational policies and data privacy regulations.

The project emphasizes leveraging SharePoint Online's and Microsoft's advanced features to implement automated information lifecycle management and eDiscovery, aiming to establish a state-of-the-art CMS solution. The selected vendor must demonstrate experience in digital transformation, robust records management, and innovative use of SharePoint capabilities.