When is the submission deadline?

Submissions are due August 12, 2026. Questions must be submitted by July 27, 2026.

It was issued by Trillium Lakelands District School Board. The work is located in Ontario, Canada.

Who is a good fit for this opportunity?

School photography studio with K-12 experience. Yearbook production provider with customizable print options. Capacity to serve both elementary and secondary schools. Ability to manage retakes within required timelines. Experience producing student photo ID cards. Regional presence or service capability in Ontario.

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School Photography and Yearbook Services

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Overview

Events, Printing & Promotional Goods

Ontario, CanadaPosted: July 17th, 2026Deadline: August 12th, 2026

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SUMMARY

Seeking a vendor to provide student photography, photo ID cards, retake services, and yearbook production for elementary and secondary schools in Ontario. Yearbooks must be available in multiple formats, sizes, and cover and binding options.

KEY REQUIREMENTS

Must be a single legal entity
Must have a vendor account with the Board's electronic bidding system
Must provide proof of General Liability Insurance of $5,000,000
Must provide a valid WSIB Clearance Certificate
Must provide a Bill S-211 Compliance Attestation
Must submit a list of all subcontractors
Must achieve a minimum score of 65% in the evaluation process
Must ensure all employees performing services have a Criminal Background Check (Vulnerable Sector Screening)
Must adhere to Privacy Impact Assessment (PIA) and Data Protection Agreement (DPA) procedures for yearbook services

CONTRACT DURATION

36 months

TIMELINE

Issue Date: July 17th, 2026

Deadline for Questions: July 27th, 2026

Deadline for Issuing Addenda: July 30th, 2026

Submission Deadline: August 12th, 2026

Estimated Date of Award: August 28th, 2026

QUESTION DEADLINE

July 27th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

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Issuing Agency

Trillium Lakelands District School Board

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DESCRIPTION

The issuing organization is seeking a vendor to provide school photography and yearbook services on an as-needed basis for elementary and secondary schools in Ontario, Canada. The scope includes student photography services as well as yearbook production services for participating schools.

Photography services are expected to cover both elementary and secondary school students. The selected photographer must provide an opportunity for retakes within 30 days after delivery of proofs, or as otherwise agreed with the school principal. In addition, the photographer will provide schools with colour photograph identity cards for all students.

Yearbook production services must deliver finished products in a range of formats and options, including multiple sizes, hard and soft cover choices, binding options, colour options, and varying page counts. Questions related to the solicitation must be submitted no later than July 27, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 12, 2026. Questions must be submitted by July 27, 2026.
Who issued this RFP?: It was issued by Trillium Lakelands District School Board. The work is located in Ontario, Canada.
Who is a good fit for this opportunity?: School photography studio with K-12 experience
Yearbook production provider with customizable print options
Capacity to serve both elementary and secondary schools
Ability to manage retakes within required timelines
Experience producing student photo ID cards
Regional presence or service capability in Ontario

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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School Photography and Yearbook Services (Due August 12, 2026) | Settle RFP Hunter