When is the submission deadline?

Submissions are due August 4, 2026. Questions must be submitted by August 4, 2026.

What is the budget for this RFP?

Settle estimates the budget at $40,000 – $100,000. The issuer has not published an official figure.

It was issued by City Of Toledo. The work is located in Toledo, Ohio, United States.

Who is a good fit for this opportunity?

Commercial HVAC contractor with RTU and chiller replacement experience. Licensed and insured mechanical contractor. Experience with rooftop equipment removal and crane-coordinated installations. Capability to perform electrical, controls, gas, and drain connections. Proven startup, commissioning, and operational testing expertise. Regional presence or ability to service public-sector facilities in Ohio. Past experience working with government or public authority facility projects.

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RTU Replacement Service

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Overview

Construction, Facilities & Maintenance

Toledo, Ohio, United StatesPosted: July 18th, 2026Deadline: August 4th, 2026

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SUMMARY

A government authority in Toledo, Ohio is soliciting a contractor to replace an existing rooftop unit/chiller, including removal, crane work, installation, utility connections, startup, and operational testing. A pre-bid meeting is strongly encouraged on July 21, 2026.

KEY REQUIREMENTS

Must be an A- Best rated insurance company or companies authorized to do business in Ohio
Must provide a bid guaranty in the form of a bid bond or cashier's/certified check
Must comply with prevailing wage requirements
Must enter into a Project Labor Agreement with the Northwest Ohio Building and Construction Trades Council if the contract is $100,000 or greater
Must submit certified payrolls
Must provide a performance and payment bond for contracts of $40,000 or more
Must be registered as a vendor with the City of Toledo
Must provide an insurance certificate naming the City of Toledo as an additional insured

BUDGET

Estimate

$40,000 – $100,000

TIMELINE

Pre-bid meeting: July 21st, 2026 at 8:00 AM EST.

Response submission deadline: August 4th, 2026 at 1:30 PM EST.

Bid opening: August 4th, 2026 at 2:00 PM EST.

QUESTION DEADLINE

August 4th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Toledo

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A government authority in Toledo, Ohio is seeking a vendor to provide rooftop unit (RTU) replacement services. The scope includes replacing the existing rooftop unit/chiller at the agency facility and completing all associated removal, installation, connection, and startup work.

The selected contractor will be responsible for delivering the new unit to the site, shutting down power and gas to the existing unit, disconnecting electrical, controls, gas line, and drain connections, and using a crane to remove and dispose of the old rooftop equipment. The contractor will also lift and set the new unit on the roof curb, connect electrical and controls, pipe the gas line to the unit, install a new drain line, set operating parameters, perform startup, and complete a full operational check once installation is finished.

A strongly encouraged pre-bid meeting is scheduled for July 21, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 4, 2026. Questions must be submitted by August 4, 2026.
What is the budget for this RFP?: Settle estimates the budget at $40,000 – $100,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City Of Toledo. The work is located in Toledo, Ohio, United States.
Who is a good fit for this opportunity?: Commercial HVAC contractor with RTU and chiller replacement experience
Licensed and insured mechanical contractor
Experience with rooftop equipment removal and crane-coordinated installations
Capability to perform electrical, controls, gas, and drain connections
Proven startup, commissioning, and operational testing expertise
Regional presence or ability to service public-sector facilities in Ohio
Past experience working with government or public authority facility projects

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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