When is the submission deadline?

Submissions are due November 10, 2026. Questions must be submitted by October 27, 2026.

What is the budget for this RFP?

The published budget is $338,000.

It was issued by City of Philadelphia. The work is located in Philadelphia, Pennsylvania, United States.

Roadway Planter Program (Due November 10, 2026)

SUMMARY

The City of Philadelphia is seeking landscaping services to furnish and install new, freestanding, resin planters in in-road locations and to maintain sixty existing planters throughout the city.

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DESCRIPTION

The City of Philadelphia, through its Managing Director’s Office and the Office of Transportation and Infrastructure Systems, is seeking landscaping services for the Roadway Planter Program. The selected contractor will be responsible for furnishing and installing new, freestanding, resin planters in in-road locations identified by the department, as well as maintaining a set of sixty existing planters. Services include seasonal plantings, regular maintenance (watering, fertilization, grooming, litter removal), monthly reporting, and planter repairs or replacements as needed. The contract term is one year with four additional one-year renewal options.

KEY REQUIREMENTS

Must be enrolled in the City’s Annual Bid Security Program
Must pay a non-refundable Annual Bid Security Program fee of $100.00
Must pay a non-refundable Bid Processing Fee of $25.00 per proposal
Must provide a performance bond in the amount of at least 25% of the contract amount
Must maintain required insurance coverage as specified in Appendix A
Must have demonstrable experience in planting and maintaining urban planters
Must have sufficient project management capacity to manage monthly reporting requirements
Must comply with Philadelphia’s 21st Century Minimum Wage and Benefits Ordinance
Must submit a signed Consent and Authorization Agreement
Must be in compliance with City tax and regulatory codes

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TIMELINE

RFP Posted: October 9th, 2026

Non-Mandatory Pre-Proposal Meeting: October 20th, 2026

Respondent Questions Due: October 27th, 2026

Answers Posted on PHLContracts Website: November 3rd, 2026

Proposals Due: November 10th, 2026

Respondent Interviews, Presentations: November 2026

Respondent Selection: December 2026

Contract Execution: January – March 2027

Commencement of Work: April 1st, 2027

Issuing Agency

City of Philadelphia

Organization overview and procurement intelligence available on paid plans.

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CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Roadway Planter Program