RFI for Volunteer Management System
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
RFI Advertised: July 1st, 2026
Questions Submitted in Writing: July 14th, 2026
Answers to Questions Posted: July 21st, 2026
Response Due: August 4th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Florida Department of Environmental Protection
DESCRIPTION
The organization is seeking a vendor to provide a Volunteer Management System either as a Software as a Service (SaaS) solution or a custom-built platform. The proposed system must comprehensively address functional, technical, and operational requirements, including volunteer profile management, opportunity management, time tracking with milestone recognition, scheduling tools, robust communications and notifications features, as well as extensive reporting and data export capabilities.
Key requirements include the ability to manage volunteer profiles (with demographic data, availability, interests, service history, and documentation), securely manage individual and group applications through customizable forms, and administer approval workflows and review steps without vendor intervention. The system must support background checks and credential verification, allow profile photo storage for verification, and offer granular access controls for secure note and document management.
Additional features should include integrations for data sharing, event and group volunteer management, merging of duplicate records, linking of individual and group profiles, and a master volunteer record accessible across all service locations. Volunteers should be able to create their own accounts, securely log in via the web or mobile device, monitor their progress, awards, and scheduling, run reports, and download documents.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 4, 2026. Questions must be submitted by July 14, 2026.
- Who issued this RFP?
- It was issued by Florida Department of Environmental Protection. The work is located in Tallahassee, Florida, United States.
- Who is a good fit for this opportunity?
- Proven experience implementing volunteer or membership management platforms
- Expertise in SaaS and/or custom software development for public sector or nonprofits
- Robust data security, access control, and workflow configuration background
- Strong technical support capacity and user training resources
- Demonstrated success with profile-driven solutions, integrations, and scalable deployments
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.