Vendor needs to provide meeting management software. • Gather information on meeting management software solutions currently available on the market. • Identify technical, operational, and security capabilities of such systems. • Understand cost structures, licensing models, hosting approaches, and implementation requirements. • Hosting model and data residency • Authentication and identity integration (e.g. Azure AD) • General overview of integration capabilities (APIs, connectors) • Ability to clearly separate public content from confidential (In Camera) material. • AI–assisted agenda creation, content recommendations, and electronic signatures. • Ability to track decisions, actions, and resolutions with clear status indicators. • Attendance tracking with integrated electronic voting for in–person, remote, and hybrid participants. • Automated real–time vote display and results posting. • Automated or AI–assisted draft minutes generation. • Integration with YouTube, Teams, or similar platforms. Vendor must specify where the video files are stored. • Playback must be accessible without any specialized software. All the questions must be submitted no later than March 6, 2026.