Vendor needs to provide electronic document and records management solution– Functional Capabilities: Document management features (version control, check-in/check-out, metadata tagging); Records management (retention scheduling, disposition, audit trails); Trigger-based retention capabilities; Search and retrieval capabilities (including OCR and full-text search); File naming restrictions, if any; Workflow automation and approval processes; Additional integration capabilities (e.g., Microsoft 365, Teams, Outlook, GIS, City view, Citywide, etc.); Security and access permissions management; Case studies including all user perspectives or references from similar municipalities; Product brochures or white papers (as appendices); Roadmap for future development of the solution. All questions must be submitted no later than February 23, 2026. The contract period will be for one year.