Public Safety Scheduling and Timekeeping System
Overview
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SUMMARY
DESCRIPTION
A public agency in Utah is seeking information from qualified vendors for a public safety scheduling and timekeeping system. The requested solution is intended to support agency timekeeping and workforce scheduling needs across public safety departments.
The agency is interested in a cloud-hosted system accessible through a web browser and/or mobile application. Desired functionality includes automated shift and vacation bidding based on seniority and other factors, electronic scheduling by location and work group, support for a wide range of shift lengths, vacancy identification, staffing recommendations, and temporary schedule adjustments. The system should also support staff communications regarding work opportunities and callbacks through SMS, text-to-speech, or a mobile app, and provide securely shared schedule views.
Additional requirements include robust reporting and export capabilities, role-based access controls, SAML single sign-on, and storage of all data within the United States. The agency also seeks API integration with Workday for payroll processing, including employee IDs, work codes, hours worked, and time-off data. Questions are due by August 5, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 12, 2026.
- Who is a good fit for this opportunity?
- Vendors specializing in public safety workforce scheduling and timekeeping systems
- Companies offering cloud-based web and mobile scheduling platforms
- Firms with experience supporting law enforcement, fire, EMS, or multi-department public safety agencies
- Providers with proven integration capabilities for Workday payroll systems via API
- Companies with strong security controls, including SAML single sign-on and role-based access management
- Vendors able to host data within the United States
- Firms experienced with complex shift structures, seniority-based bidding, and workforce communication tools
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.