Public Records Management System
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Questions due by September 18th, 2026, at 4:30 p.m.
Bids due by September 25th, 2026, at 2:00 p.m.
Bid opening on September 25th, 2026, at 2:15 p.m.
Project must commence within 10 calendar days from award letter notification.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Woonsocket
DESCRIPTION
The procuring organization seeks a vendor to provide a public records management system, including complete recodification and a comprehensive review and update of the 1956 Code. The updated Code must incorporate all legislation of a general and permanent nature and remain aligned with state statutes and current constituent needs.
The system should provide robust search and query capabilities, a fully searchable online version of the Code, and public access to records 24 hours a day, 365 days a year. It should also improve staff productivity through automated indexing and reduced paper handling while ensuring consistency in the Code’s organization, format, style, and content.
The proposed solution must feature a robust system architecture and follow best practices for security and data backup. Vendor questions must be submitted no later than September 18, 2026, and proposals are due September 25, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due September 25, 2026. Questions must be submitted by September 18, 2026.
- Who issued this RFP?
- It was issued by City Of Woonsocket. The work is located in Woonsocket, Rhode Island, United States.
- Who is a good fit for this opportunity?
- Public records and legislative code management software provider
- Experience with municipal or government records systems and code recodification
- Expertise in searchable public-facing portals and online information access
- Strong capabilities in system security, data backup, indexing, and document management
- Demonstrated ability to maintain legislation in alignment with state statutes
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.