(1) Vendor needs to provide qualified firms to manage and support all public meetings conducted by City Council, authorities, boards, and commissions. The selected vendor will provide end to end meeting management services supported by a robust, fully accessible meeting software platform capable of handling agenda creation, document management, public engagement, and multi–platform live streaming. Meeting Management Services include managing the legislative and meeting workflow, including drafting of legislation and publishing of meeting minutes, technical support for live, hybrid and virtual meetings, setup and operation of audio/visual equipment, real time troubleshooting, recording and archiving of meetings, and management of public comment processes. Meeting Software Platform Requirements include agenda and document management (creation, editing, publishing, version control, and document history), support for roll call, voting, minute–taking, public comment with real time notation, automated packet generation, and simultaneous high-definition live streaming to platforms such as Facebook Live, YouTube, the City website, and any other platforms used by the City. Public engagement tools include digital public comment submission and speaker queue management. Security and compliance features require secure user authentication, role–based permissions, and compliance with Pennsylvania records retention requirements. (2) All questions must be submitted no later than February 24, 2026. (3) The contract period will be for three years. (4) Pre–bid meeting will be held on February 23, 2026.