When is the submission deadline?

Submissions are due July 13, 2026. Questions must be submitted by June 29, 2026.

It was issued by Fayette County Public Schools. The work is located in Lexington, Kentucky, United States.

Who is a good fit for this opportunity?

Experience supplying branded promotional apparel and merchandise. Ability to offer a wide range of sizes and product types. Access to professional apparel decoration and embroidery services. Reliable sourcing of brand new materials. Previous contracts with public sector or organizational clients.

Promotional Apparel and Items Supplies (Due July 13, 2026)

Overview

Events, Printing & Promotional Goods

Lexington, Kentucky, United StatesPosted: June 20th, 2026Deadline: July 13th, 2026

Fit Score

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SUMMARY

Selection of a vendor to supply branded promotional apparel and items, with a range of products and customization for logos, for a one-year contract in Kentucky.

KEY REQUIREMENTS

Must have a large inventory of items in catalog or in store
Must provide a minimum of 3 school district references
Must have a large inventory of stock clip art with no trademark issues
Must be current on all filings and payments of Occupational License and Net Profits Tax for Schools if having nexus in Lexington, Kentucky
Must provide proof of insurance including Workers' Compensation, Public Liability ($1,000,000 minimum), and Property Damage ($1,000,000 minimum)
Must submit a state criminal history background check and FBI background check for staff providing services to students on a regular basis
Must provide a letter from the Cabinet for Health and Family Services regarding child abuse and neglect records for staff providing services to students
Must be able to provide all sizes from Youth Small to Adult 4XL
Must hold unit pricing firm for the entire 12-month contract

CONTRACT DURATION

12 months

TIMELINE

June 12th, 2026: Release RFP

June 29th, 2026: Deadline for RFP questions

July 13th, 2026: Proposals due

August 17th, 2026: FCPS Board meeting for approval of contract

September 1st, 2026: Preferred contract start date

QUESTION DEADLINE

June 29th, 2026

Issuing Agency

Fayette County Public Schools

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DESCRIPTION

The solicitation seeks a vendor to provide promotional apparel and promotional items supplies. All apparel must feature professional and simple logo designs with location and sizing in accordance with industry standards unless otherwise specified. Only brand new materials will be accepted; factory seconds, returned, or used items are not permitted.

Vendors are required to offer a range of sizes from Youth Small to Adult 4XL and supply various apparel types including dress shirts, long-sleeve button-up shirts, short-sleeve polo shirts, and jackets. Programs may have predetermined logos to be used. Promotional items may include torch flashlights (9 LED lights, 3 AAA batteries), 42-inch arc telescopic umbrellas, Everest 20 oz stainless steel vacuum insulated tumblers, and classic swivel USB flash drives (1GB). Logo patterns will be provided as part of the specifications.

Vendors must be able to provide a selection of options and colors for both apparel and promotional items. The contract is for a one-year period, and suppliers must submit all questions regarding the RFP by June 29, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 13, 2026. Questions must be submitted by June 29, 2026.
Who issued this RFP?: It was issued by Fayette County Public Schools. The work is located in Lexington, Kentucky, United States.
Who is a good fit for this opportunity?: Experience supplying branded promotional apparel and merchandise
Ability to offer a wide range of sizes and product types
Access to professional apparel decoration and embroidery services
Reliable sourcing of brand new materials
Previous contracts with public sector or organizational clients

Analysis generated by Settle AI from the source RFP.

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