The vendor is required to provide project or event management consultant services to coordinate planning activities for the 2026 Building Hope for Children Conference. Responsibilities include cross-departmental coordination and accountability; setting agendas, facilitating meetings, and tracking decisions for internal planning team meetings; and informing leadership about planning activities and progress. The consultant will oversee the overall timeline, follow up on key milestones, and maintain budget oversight and awareness.

Additional duties involve monitoring registration, sponsorship, and exhibitor deadlines, collaborating with the communications team to develop a detailed run-of-show—including scripts and production notes for on-stage activities, attendee digital and podium announcements—and directing additional conference activities. The consultant will provide on-site executive leadership during the conference to assist with real-time decision-making and ensure smooth operations, as well as identify and address any communication gaps throughout the planning process.