Professional Event Planner Services
Overview
Fit Score
Settle Intelligence
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issue RFP: May 19th, 2026
Distribution List: May 26th, 2026
Deadline to Submit Questions: May 29th, 2026
Response to Written Questions: June 5th, 2026
Submission of Proposal: June 19th, 2026
Proposal Evaluation: June 22nd, 2026 – June 26th, 2026
Selection of Finalists: June 22nd, 2026 – June 26th, 2026
Oral Presentations by Finalists: June 22nd, 2026 – June 26th, 2026
Finalize Contractual Agreements: June 22nd, 2026 – June 26th, 2026
Contract Awards: July 1st, 2026
Protest Deadline: 15 days after award
QUESTION DEADLINE
Issuing Agency
Northwest Regional Education Cooperative 2
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The selected vendor will be responsible for delivering comprehensive professional event planning services. This includes maintaining a range of subscription services necessary to support event delivery and assuming responsibility for the storage, handling, inventory management, and shipping of books, materials, and technology associated with events.
The event planner will also oversee management of the Priority Schools Bureau website, including microsites dedicated to various programs, and coordinate social media initiatives for multiple campaigns. Responsibilities extend to the operation of a Virtual Attendee Hub and management of online registration for all virtual professional development events. The planner will be in charge of providing the necessary materials and supplies for in-person events, as well as facilitating both electronic and hard copy attendance records after each event, whether virtual or in-person.
Additional responsibilities include providing professional graphic design for all event-related materials, and managing the printing of agendas and event templates for in-person gatherings.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due June 19, 2026. Questions must be submitted by May 29, 2026.
- Who issued this RFP?
- It was issued by Northwest Regional Education Cooperative 2. The work is located in Chama, New Mexico, United States.
- Who is a good fit for this opportunity?
- Experience in professional event planning for educational or public sector organizations
- Proven ability to manage logistics, inventory, and shipping of materials and technology
- Expertise in website and social media management for program initiatives
- Capabilities in professional graphic design and event material production
- Experience supporting both virtual and in-person events
- Operational presence or ability to serve clients in New Mexico
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