Printing, Mailing, Electronic Notices and Distribution Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issue RFP: August 4th, 2026
Return Acknowledgement of Receipt: August 10th, 2026
Deadline to Submit Questions: August 14th, 2026
Response to Questions Posted: August 19th, 2026
Submission of Proposal: August 26th, 2026
Proposal Evaluation: August 26th, 2026 – September 2nd, 2026
Interviews & Demonstrations: August 31st, 2026 – September 1st, 2026
Intent to Award RFP: September 22nd, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Eddy County
DESCRIPTION
The government authority in Carlsbad, New Mexico, seeks a vendor to provide printing, mailing, electronic notification, document composition, and related distribution services for property tax and other official notices. Required capabilities include variable data and high-volume printing, document design, folding and inserting, Intelligent Mail barcoding, mailing preparation and presorting, electronic delivery, address validation, returned mail processing, secure file transfer, archiving and retrieval, reporting, and customer support.
The service scope includes printing property tax bills, supplemental and corrected bills, delinquent and reminder notices, returned check and refund notices, escrow and mobile home notices, redemption notices, and tax sale notices. Electronic notice services should support email, optional SMS, electronic tax bills, and delinquent notices. The vendor must provide secure uploads and data handling, including encrypted transfers and encryption at rest and in transit, role-based access, an online portal, file integration through SFTP or available APIs, scheduled or manual imports, and support for CSV, TXT, XML, PDF, and Excel formats.
Additional requirements include returned-mail address verification and reporting, variable names and parcel information, tax amounts, barcodes, QR codes, payment coupons, accessibility and USPS compliance, production monitoring, mailing tracking, archive retrieval, defined turnaround times, emergency jobs and reprints, and dedicated implementation, account management, technical support, training, and ongoing assistance. Questions must be submitted by August 14, 2026. The contract period is one year.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 26, 2026. Questions must be submitted by August 14, 2026.
- Who issued this RFP?
- It was issued by Eddy County. The work is located in Carlsbad, New Mexico, United States.
- Who is a good fit for this opportunity?
- Experienced high-volume transactional printing and mailing service provider
- Expertise in government tax bills, notices, and variable data documents
- USPS-compliant mailing, presorting, barcoding, and returned-mail processing capabilities
- Secure electronic notification, SFTP/API integration, and online document management platform
- Demonstrated data security controls, including encryption and role-based access
- Dedicated implementation, account management, technical support, and training teams
- Ability to support accessibility, document design, reporting, archiving, and expedited production
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.