When is the submission deadline?

Submissions are due October 5, 2026. Questions must be submitted by September 28, 2026.

It was issued by Providence Water Supply Board. The work is located in Providence, Rhode Island, United States.

Who is a good fit for this opportunity?

Commercial printing and direct mail services provider. Demonstrated experience with lettershop, presort, fulfillment, and mailing operations. Capacity to produce high-volume, full-color multi-page materials. Experience handling public-sector, utility, legal, or regulatory communications. Ability to support recurring and as-needed production with dependable lead times.

Printing, Direct Mail Processing and Lettershop Services (Due October 5, 2026)

Overview

Events, Printing & Promotional Goods

Providence, Rhode Island, United StatesPosted: September 9, 2026Deadline: October 5, 2026

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SUMMARY

A Providence, Rhode Island government authority seeks qualified vendors for a three-year pool contract covering printing, lettershop, direct mail processing, presort, fulfillment, and mailing services. Annual statutory mailings are estimated at approximately 45,000 pieces, in addition to as-needed utility communications.

KEY REQUIREMENTS

Must have a primary production facility located within a 45-mile radius of 125 Dupont Drive, Providence, RI 02907
Must be a qualified, experienced, and licensed printing and mail-processing vendor
Must provide at least three client references for similar print/mailing work
Must have in-house print, insert, and postal processing capacity
Must be able to meet strict deadlines and provide rapid/emergency turnaround (24–48 hours) for urgent operational notices
Must comply with Rhode Island Business Corporation Act for out-of-state corporations
Must certify non-discrimination in business and hiring practices
Must provide proof of insurance upon request
Must provide a Certificate of Good Standing with the Rhode Island Secretary of State upon request

CONTRACT DURATION

36 months

TIMELINE

Questions deadline: September 28th, 2026

Bid opening date: October 5th, 2026

QUESTION DEADLINE

September 28, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Providence Water Supply Board

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DESCRIPTION

A government authority in Providence, Rhode Island is seeking printing, direct mail processing, and lettershop service providers to establish a pool of contracted vendors. Selected vendors will provide comprehensive printing, lettershop, presort, fulfillment, and mailing services.

Annual lead service line statutory mailings are estimated at approximately 45,000 mail pieces. Participating pool vendors may also be called upon for as-needed utility printing, binding, fulfillment, and mailing of routine communications, based on quoted lead times, geographic proximity, and production availability.

Typical requirements include multi-page document inserts of up to five 8.5-by-11-inch sheets, printed in four-color process on both sides. Materials may include public and legal notices, bill inserts, customer advisories, boil water alerts, and general regulatory notices. The contract period will be three years, and questions must be submitted by September 28, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 5, 2026. Questions must be submitted by September 28, 2026.
Who issued this RFP?: It was issued by Providence Water Supply Board. The work is located in Providence, Rhode Island, United States.
Who is a good fit for this opportunity?: Commercial printing and direct mail services provider
Demonstrated experience with lettershop, presort, fulfillment, and mailing operations
Capacity to produce high-volume, full-color multi-page materials
Experience handling public-sector, utility, legal, or regulatory communications
Ability to support recurring and as-needed production with dependable lead times

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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