Printing and Mailing Services for Permanent Vote by Mail Invitation
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
TIMELINE
June 1st, 2026: Solicitation available on county website
June 5th, 2026: Questions due by 12:00PM CST
June 10th, 2026: Questions answered via addendum by 4:00PM CST
June 16th, 2026: Submissions due by 9:00AM CST
QUESTION DEADLINE
Issuing Agency
Mchenry County Procurement Division
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The government authority in Woodstock, Illinois is seeking a vendor to provide comprehensive printing and mailing services for a permanent vote by mail invitation. Required services include preparation of mail pieces, encompassing printing, cutting, folding, inserting, and addressing. Printing is to be conducted in black ink only, with no color needed, and the mailing envelopes must display delivery addresses and any other necessary postal information to ensure first-class delivery rates. It is essential that the vendor does not alter delivery addresses during processing.
Additionally, the application form requires printing of each voter’s name, address, voter ID, and a bar-coded voter ID. The vendor will be responsible for bringing the completed mail pieces to the post office, sorting addresses for optimal postal rates, and providing a reasonable postage estimate to the Clerk at least 15 days before mailing. Upon receiving the estimate, the Clerk will allocate postage funds with the USPS. Vendors must submit all questions by June 5, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due June 16, 2026. Questions must be submitted by June 5, 2026.
- Who issued this RFP?
- It was issued by Mchenry County Procurement Division. The work is located in Woodstock, Illinois, United States.
- Who is a good fit for this opportunity?
- Experienced commercial printing companies with proven mailing service capabilities
- Familiarity with governmental or election mailings
- Ability to manage high-volume, time-sensitive print and mail projects
- Located in or able to serve Illinois
- Capable of coordinating postal logistics for best rates
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