Police Records Management System
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
June 3rd, 2026: Round 1 Solicitation Opens
June 10th, 2026: Pre-Offer Meeting
June 24th, 2026: Round 1 Deadline to Submit Questions
August 5th, 2026: Round 1 Solicitation Closes
March 2nd, 2027: Intent to Award Issued
June 30th, 2027: Sourcing Process Complete
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Metropolitan Government Of Nashville And Davidson County
DESCRIPTION
The agency is seeking a comprehensive Police Records Management System (RMS) to support the full lifecycle of law enforcement data, from the initial call-for-service through to incident reporting, investigations, citations, arrests, evidence management, case closure, and data analytics. The solution should ensure timely access for subject matter experts, IT personnel, and end users to review current RMS functionality and to test any new processes.
The RMS must enable a complete migration of existing data, maintaining accuracy and integrity while minimizing operational disruption. System administrators should be able to independently manage ongoing configuration changes, version control, user roles, and permissions without requiring vendor assistance for typical day-to-day functions.
Key system features include a single point of data entry to automatically populate all relevant modules and prevent data duplication, as well as native integration of modules for seamless workflows. The RMS should provide a global search function from a unified interface, advanced filtering options (by date range, location, officer, incident type, or keyword), and full-text search of narrative reports and attachments. The solution should be accessible from desktops, laptops, tablets, and mobile devices with a reliable internet connection. The contract for the selected solution will have a five-year term.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 5, 2026. Questions must be submitted by June 24, 2026.
- Who issued this RFP?
- It was issued by Metropolitan Government Of Nashville And Davidson County. The work is located in Nashville, Tennessee, United States.
- Who is a good fit for this opportunity?
- Experience implementing Police Records Management Systems for law enforcement agencies
- Proven track record in large-scale data migration without operational disruption
- Expertise in role-based security, workflow automation, and advanced search technology
- Ability to provide ongoing technical support and training
- Familiarity with public sector contracts and requirements
Analysis generated by Settle AI from the source RFP.
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