When is the submission deadline?

Submissions are due November 5, 2026. Questions must be submitted by October 26, 2026.

What is the budget for this RFP?

Settle estimates the budget at $100,000 – $500,000. The issuer has not published an official figure.

It was issued by City of Waco. The work is located in Waco, Texas, United States.

RFP HunterNever miss another opportunity you should have won.

Book a demo

See More RFPs

Point of Sale Software and Implementation Services

Book a demo

Overview

Business Systems (ERP, CRM & POS)

Waco, Texas, United StatesPosted: October 15, 2026Deadline: November 5, 2026

Settle Signals

Market intelligence for public sector sales teams

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

Learn more about Settle

SUMMARY

The City of Waco is seeking proposals from qualified software and implementation service providers for a modern point-of-sale (POS) software solution to support facilities including the Cameron Park Zoo, Waco Mammoth National Monument, and the Texas Ranger Museum.

KEY REQUIREMENTS

Must have provided software for at least one organization of similar size and complexity within the past five years
Must provide software for core point of sale and at least one additional process
Must provide solution references for at least five organizations
Must be licensed to do business in Texas at the time of contract execution
Must ensure all data is kept onshore at all times
Must provide a cloud-based POS solution

BUDGET

Estimate

$100,000 – $500,000

CONTRACT DURATION

60 months

TIMELINE

RFP issuance: October 15th, 2026

Proposer pre-proposal meeting: October 22nd, 2026

Deadline for clarification questions: October 26th, 2026

Proposals due: November 5th, 2026

Proposal opening: November 5th, 2026

Round 2 vendor introductions: Week of November 16th, 2026

Round 3 demonstrations tentative: December 14th-18th, 2026

Contract negotiations and award: Early 2027

Estimated go-live: Summer 2027

QUESTION DEADLINE

October 26, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

City of Waco

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The City of Waco is seeking a cloud-based point-of-sale (POS) solution to support the Cameron Park Zoo, Waco Mammoth National Monument, Texas Ranger Museum, Destination Marketing, and the STEAM Center. The scope includes software, implementation services, project management, managed services, and other technology services. The anticipated term of the agreement is at least 5 years.

Similar RFPs

Frequently asked questions

When is the submission deadline?: Submissions are due November 5, 2026. Questions must be submitted by October 26, 2026.
What is the budget for this RFP?: Settle estimates the budget at $100,000 – $500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City of Waco. The work is located in Waco, Texas, United States.

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works