Photography and Yearbook Services
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Newspaper Ads: May 18th, 2026 and May 25th, 2026
Deadline for Questions: June 8th, 2026 at 11:00 AM CST
Deadline for Submission of Proposals: July 13th, 2026 at 11:00 AM CST
Proposal Evaluation: July 13th, 2026 through August 14th, 2026
HPS Board Finance Committee Approval (Tentative): August 15th, 2026 at 9:00 AM
HPS Board Approval (Tentative): August 29th, 2026 at 9:00 AM
Agreement Date (Initial Term): September 1st, 2026 - August 31st, 2029
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Harmony Public Schools
DESCRIPTION
The organization seeks a vendor to provide comprehensive photography and yearbook services across its campuses. The vendor will deliver high-quality, reliable, and scalable services tailored to the operational needs of each campus while providing value to students and families.
Required services include yearbooks or memory books, portrait packages, individual student photography (for both fall and spring, including senior pictures), ID badge photos, panoramic/classroom/group photography, event photography, and video taping of special events. Products and services must feature user-friendly online design tools accessible to students and staff, customizable templates and campus branding, comprehensive support (training, customer service, technical assistance), high-quality printing and binding with diverse options, flexible ordering and payment solutions, and timely production/delivery. The vendor should also provide opportunities for campuses or organizations to receive a portion of the proceeds.
Additional requirements encompass individual and group photography, printing processes, shipping/freight logistics, marketing and sales support, and instructional materials for middle and high school yearbook courses. The contract will run for a period of three years.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 13, 2026. Questions must be submitted by June 8, 2026.
- Who issued this RFP?
- It was issued by Harmony Public Schools. The work is located in Texas, United States.
- Who is a good fit for this opportunity?
- Established experience in K-12 school photography and yearbook production
- Ability to offer scalable, multi-campus services
- Expertise in online design tools and customizable branding
- Strong customer support and training capabilities
- Local or regional presence in Texas
- Track record with multi-year school contracts
Analysis generated by Settle AI from the source RFP.
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