When is the submission deadline?

Submissions are due June 23, 2026.

What is the budget for this RFP?

The published budget is $250,000.

It was issued by City Of Woodinville. The work is located in Woodinville, Washington, United States.

Who is a good fit for this opportunity?

Proven experience implementing permit management systems for municipalities. Expertise in GIS integration, especially with ESRI products. Capacity to provide training, project management, and post-implementation support. Ability to deliver secure, role-based access for diverse user groups. Familiarity with workflow management and public sector reporting requirements.

Permit Management Software (Due June 23, 2026)

Overview

Software, Web & Mobile Development

Woodinville, Washington, United StatesPosted: June 10th, 2026Deadline: June 23rd, 2026

Fit Score

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SUMMARY

Seeking a provider for permit management software with integrated GIS and robust workflow, reporting, and security features. Vendor will deliver implementation, training, and support for municipal operations in Washington.

KEY REQUIREMENTS

Must be a software vendor, system integrator, implementation partner, or value added reseller
Must demonstrate organizational, functional, and technical capabilities to provide a commercial off the shelf permit management software solution
Must provide evidence of a State of Washington registered business license and state excise tax registration number
Must provide a reference list of 3 to 5 recent (within the last 3 to 5 years) directly related experiences with other municipalities or government agencies
Must be able to migrate all permit data from the existing Accela system
Must provide a detailed work plan
Must provide a completed Exhibit A
Must provide a fee estimate and billing rates

BUDGET

Verified

$250,000

TIMELINE

Proposals must be submitted by 10:00 AM on June 23rd, 2026.

Issuing Agency

City Of Woodinville

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DESCRIPTION

The agency seeks a vendor to provide a permit management software solution capable of supporting permit tracking, digital plan review, inspection services, engineering review, code enforcement, workflow management, and reporting functions. The selected vendor will be responsible for offering related professional services, including best practices guidance, training, project management, implementation, integration, and report development, utilizing experts with proven experience implementing similar solutions for comparable municipalities.

The software must be compatible with the latest ESRI technology, enabling direct connection and integration with the agency’s ArcGIS Online data and display of spatial services (e.g., parcel, address features). Both public applicants and internal staff will access a customized GIS map interface to perform functions such as parcel- or address-based permit search, display and filter permits and related records, optimize travel routes, and export maps or GIS data in various formats. The system must ensure accurate permit location validation during application, automatically utilizing city GIS data boundaries, and generate spatial data if necessary.

Secure, role-based access is essential for authorized external users, including consultants, district staff, and the public via the permit portal. The initial contract period for this engagement is one year.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 23, 2026.
What is the budget for this RFP?: The published budget is $250,000.
Who issued this RFP?: It was issued by City Of Woodinville. The work is located in Woodinville, Washington, United States.
Who is a good fit for this opportunity?: Proven experience implementing permit management systems for municipalities
Expertise in GIS integration, especially with ESRI products
Capacity to provide training, project management, and post-implementation support
Ability to deliver secure, role-based access for diverse user groups
Familiarity with workflow management and public sector reporting requirements

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