When is the submission deadline?

Submissions are due October 26, 2026. Questions must be submitted by October 15, 2026.

What is the budget for this RFP?

Settle estimates the budget at $30,000 – $50,000. The issuer has not published an official figure.

It was issued by City Of Gainesville. The work is located in Gainesville, Florida, United States.

Who is a good fit for this opportunity?

Experienced parking and event traffic management provider. Demonstrated ability to manage general, VIP, and ADA parking areas. Capability to design temporary parking layouts and install traffic control signage. Staff experienced in directing vehicle flow during peak arrival and departure periods. Familiarity with real-time vehicle counting or parking management applications.

Parking Management Services (Due October 26, 2026)

A Gainesville, Florida, government authority seeks parking management services covering lot layout, traffic direction, festival signage, and real-time vehicle tracking. Questions are due October 15, 2026, and proposals are due October 26, 2026.

Must have experience managing parking for large events
Must provide a parking logistics plan
Must provide a parking team with experienced supervisors
Must provide radios for the team
Must track vehicle counts using an app
Must maintain Worker's Compensation insurance
Must maintain $1,000,000 per occurrence Public Liability insurance
Must maintain $500,000 per occurrence Automobile Liability insurance
Must name the City of Gainesville and NHRA as additional insured
Must utilize the U.S. Department of Homeland Security's E-Verify system
Must provide an anti-human trafficking affidavit
Must provide a reference list of at least two entities for similar services in the past 12 months
Must provide a list of festivals and events served in the last two years

Questions due by October 15th, 2026.

Addendum posted by October 16th, 2026.

Bids due by October 26th, 2026.

Event dates: January 16th-17th, 2027; January 22nd, 2027; January 23rd-24th, 2027.

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The government authority in Gainesville, Florida, is seeking a vendor to provide parking management services for a parking lot consisting of general, VIP, and ADA parking areas. Services will include managing incoming and outgoing vehicles, with peak arrival activity expected from 10:00 a.m. to 2:30 p.m. and peak departure activity from 4:00 p.m. to 6:00 p.m., while vehicle movement may occur throughout the day.

The selected vendor will develop a plan for marking the grass lot to accommodate parking and driving lanes. The plan may include striping parking spaces and travel lanes, as well as using cones, signs, stakes, cautionary tape, or comparable methods. The vendor will also install signs throughout the festival site, direct traffic flow within the parking lot, and track vehicles entering and leaving the site using the SenSource application or another real-time tracking application.

Questions must be submitted by October 15, 2026. Proposal submissions are due by October 26, 2026.

Parking Management Services

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