When is the submission deadline?

Submissions are due July 10, 2026. Questions must be submitted by June 19, 2026.

What is the budget for this RFP?

The published budget is $100,000 – $300,000.

It was issued by City Of Dallas. The work is located in Dallas, Texas, United States.

Who is a good fit for this opportunity?

Experience in large-scale event planning and parade production. Proven fundraising and sponsorship development capacity. Established operations or partnerships in Dallas, Texas. Ability to manage staffing and logistics for municipal events. Expertise in program evaluation and impact assessment.

Parade Planning Services (Due July 10, 2026)

Overview

Arts, Culture & Sports

Dallas, Texas, United StatesPosted: June 5th, 2026Deadline: July 10th, 2026

Fit Score

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SUMMARY

Dallas seeks a vendor to provide end-to-end parade planning and production services, including staffing, fundraising, and program evaluation.

KEY REQUIREMENTS

Must have a minimum of 12 months of relevant experience
Must have documented successful implementation of at least 2 special events similar in size and scale
Must demonstrate a history of successful fundraising, sponsor solicitation, and revenue generation
Must possess fiscal stability and management systems
Must have administrative and programmatic resources to implement statutory, regulatory, performance, and fiscal monitoring
Must be able to purchase and maintain required insurance within 15 days of award
Must comply with the City of Dallas Drivers of Opportunity Framework
Must comply with the City of Dallas Living Wage policy for general service contracts valued over $50,000

BUDGET

Verified

$100,000 – $300,000

CONTRACT DURATION

36 months

TIMELINE

Date Issued: June 4th, 2026

Pre-solicitation Conference: June 16th, 2026

Question Due Date: June 19th, 2026

Submission Due Date: July 10th, 2026

QUESTION DEADLINE

June 19th, 2026

Issuing Agency

City Of Dallas

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Dallas, Texas is seeking a vendor to provide comprehensive parade planning services. Responsibilities include developing a staffing plan for all aspects of the event, such as set up, breakdown, and ongoing event production. The selected vendor will also lead strategic fundraising initiatives by identifying sponsors and alternative revenue sources to supplement city funds, with the goal of covering the full costs of event planning and production without substantially increasing entry fees.

A detailed Parade Production plan is required, which should specify all relevant personnel and roles, parade staging, route layout, participant positioning, and communication protocols with all entrants regarding event times and logistics. Additionally, proposals must feature a comprehensive program Evaluation Plan that demonstrates the overall impact and effectiveness of the program.

A pre-bid meeting is scheduled for June 16, 2026, and all questions regarding the RFP must be submitted by June 19, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 10, 2026. Questions must be submitted by June 19, 2026.
What is the budget for this RFP?: The published budget is $100,000 – $300,000.
Who issued this RFP?: It was issued by City Of Dallas. The work is located in Dallas, Texas, United States.
Who is a good fit for this opportunity?: Experience in large-scale event planning and parade production
Proven fundraising and sponsorship development capacity
Established operations or partnerships in Dallas, Texas
Ability to manage staffing and logistics for municipal events
Expertise in program evaluation and impact assessment

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