(1) Vendor needs to provide solution must be a commercially available, proven software platform that can be licensed by City Schools, configured to meet the requirements described in this RFP, and integrated with existing systems.– The selected vendor will provide implementation services, technical integration, user training, and ongoing user and technical support– Objectives• Streamline the request, approval, assignment, and tracking police overtime work.• Provide secure, role–based user interfaces for requesters, officers, supervisors, and administrators.• Integrate seamlessly with existing City Schools enterprise systems for HR, payroll, and finance.• Provide comprehensive audit trails, reporting, and analytics for operational and compliance needs.• Ensure compliance with all applicable laws and standards, including agency security requirements.– Software Requirements– User Interface & Core Functionality• Request forms with fields for activity/event details, location, dates, times, number of officers, and required supporting documents.• Interfaces for reviewing and approving requests, assigning eligible officers, and tracking assignments.• Geolocation capabilities to track overtime work locations and times.• Ability for officers to view and accept assignments.– Integrations• UKG Ready (timekeeping) – including geolocation data from addresses submitted into overtime management system.• Oracle Fusion (finance and payroll) – ensuring seamless HR and financial data exchange.• REST API / Web Services for interoperability with third–party systems.• ADCIEO permit system (if applicable for events).– Reporting & Audit• Full audit trail of requests, approvals, assignments, communications, and payments.• Downloadable/ exportable (Excel/CSV/PDF) and schedulable reports (daily, weekly, monthly) with filtering by employee, request, event, and date.• Ability to build custom reports and push them to designated recipients– Security/User Profiles• Define roles for: Officer, Supervisor, Lieutenant, Major, Chief, Business Manager, Administrative Assistant, Timekeeper, Payroll Analyst, Accounts Payable Specialist, Accounting Assistant, Human Capital Analyst, Non–Police Requestor, Permits Processor, and System Administrator.• Allow permissions by role for requesting, approving, processing, and reporting overtime.(2) All the questions must be submitted no later than February 17, 2026(3) The contract period will be for one year.(4) Pre–bid meeting will be held on February 12, 2026