When is the submission deadline?

Submissions are due October 28, 2026. Questions must be submitted by October 7, 2026.

What is the budget for this RFP?

The published budget is $600,000.

It was issued by Contra Costa County Library. The work is located in Oakley, California, United States.

Who is a good fit for this opportunity?

Established library book supplier with experience delivering large opening-day collections. Expertise in cataloging, shelf-ready processing, and physical book preparation. Demonstrated CARL X ILS, EDI/SFTP, and Z39.50 integration capabilities. Broad publisher and diverse-collection sourcing network. Strong logistics, delivery coordination, and inventory reporting capabilities. Dedicated account management and experience supporting public-sector or library clients.

Opening Day Collection and Associated Services (Due October 28, 2026)

Overview

Education, Training & Libraries

Oakley, California, United StatesPosted: September 24, 2026Deadline: October 28, 2026

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SUMMARY

A government authority in Martinez, California seeks a vendor to supply and prepare approximately 30,000 books for its January 2028 opening. The engagement includes cataloging, shelf-ready processing, CARL X ILS integration, delivery, reporting, and account support.

KEY REQUIREMENTS

Must demonstrate ability to interface electronically with The Library Corporation's CARL X Integrated Library System
Must have a minimum of five years of experience providing opening day collection development, book supply, and/or shelf-ready processing services to public library systems
Must provide at least three verifiable public library references for comparable engagements completed within the past five years
Must demonstrate sufficient inventory, warehouse capacity, and staffing to source, process, and deliver approximately 30,000 volumes
Must demonstrate ability to provide shelf-ready cataloging based on physical, in-hand examination of items
Must demonstrate financial stability sufficient to support advance procurement, storage, and fulfillment prior to full payment
Must not be currently debarred or suspended from contracting with any public agency
Must possess all licenses, registrations, and permits required by the State of California and the County of Contra Costa

BUDGET

Verified

$600,000

CONTRACT DURATION

36 months

TIMELINE

RFP Release Date: September 23rd, 2026

Questions Due: October 7th, 2026

Proposal Due Date: October 28th, 2026

QUESTION DEADLINE

October 7, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Contra Costa County Library

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DESCRIPTION

The government authority in Martinez, California seeks a vendor to provide a complete Opening Day Collection of approximately 30,000 physical book volumes, along with associated processing, cataloging, delivery, and account support services. The collection must be delivered in advance of the agency’s planned January 2028 opening and should represent a broad and diverse range of formats, genres, and specialty and diverse publishers.

The selected vendor will provide shelf-ready cataloging and processing based on in-hand examination and integrate electronically with the CARL X ILS using EDI/SFTP ordering and invoicing, Z39.50 cataloging, and acquisitions or fund compatibility. Services must also include organized shipping, delivery, status reporting, dedicated vendor representation, and responsive account management. The contract period will be one year, with competitive pricing supporting a potential two-year contract and optional extensions. Questions are due by October 7, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 28, 2026. Questions must be submitted by October 7, 2026.
What is the budget for this RFP?: The published budget is $600,000.
Who issued this RFP?: It was issued by Contra Costa County Library. The work is located in Oakley, California, United States.
Who is a good fit for this opportunity?: Established library book supplier with experience delivering large opening-day collections
Expertise in cataloging, shelf-ready processing, and physical book preparation
Demonstrated CARL X ILS, EDI/SFTP, and Z39.50 integration capabilities
Broad publisher and diverse-collection sourcing network
Strong logistics, delivery coordination, and inventory reporting capabilities
Dedicated account management and experience supporting public-sector or library clients

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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