When is the submission deadline?

Submissions are due July 22, 2026. Questions must be submitted by July 10, 2026.

What is the budget for this RFP?

The published budget is $1,000,000.

It was issued by City Of Los Angeles Department Of Recreation And Parks. The work is located in Los Angeles, California, United States.

Who is a good fit for this opportunity?

Extensive experience developing online registration platforms for public or large-scale organizations. Expertise in secure document management and compliance with privacy/data security standards (including PCI DSS). Proven history implementing integrated POS and eCommerce features. Ability to support multi-location deployments and high user volume. Experience working with government or educational agencies in California.

Online Activities Registration System (Due July 22, 2026)

Overview

Software, Web & Mobile Development

Los Angeles, California, United StatesPosted: June 3rd, 2026Deadline: July 22nd, 2026

Fit Score

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SUMMARY

Seeking a vendor to deliver an advanced online system for activities registration, household management, and integrated payment processing for a wide range of programs across California.

KEY REQUIREMENTS

Must have at least 5 years of direct hands-on professional experience performing similar projects
Must have technical leadership employees on staff
Must attend the mandatory virtual pre-submission meeting
Must maintain valid Business Tax Registration Certificate(s) as required by the City
Must maintain the level of insurance required in the completed Form Gen. 146
Must provide a sample signature block on the Proposal Submission Letter
Must submit all compliance documents via RAMP
Must provide a complete copy of the Project, including all source code and documentation
Must provide comprehensive support and maintenance for the Project for the first 5 years post-production launch

BUDGET

Verified

$1,000,000

CONTRACT DURATION

78 months

TIMELINE

RFP Release Date: June 2nd, 2026

Mandatory Pre-Proposal Meeting: June 16th, 2026

Non-Mandatory Meeting: July 7th, 2026

Last Day to receive Questions: July 10th, 2026

Proposals Due: July 21st, 2026

Proposer Selection and Negotiation: September 21st, 2026 to October 23rd, 2026

RAP Board Approval/Award: November 5th, 2026

Vendor Signing and Returning Contract: Before November 20th, 2026

Contract Execution: December 4th, 2026

Issuance of NTP: December 18th, 2026

QUESTION DEADLINE

July 10th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

City Of Los Angeles Department Of Recreation And Parks

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The requesting entity seeks a vendor to provide a comprehensive online activities registration system. The platform is required to support robust account and household management features, including the ability for users to create, view, modify, and deactivate households, manage demographic and contact information, and update emergency details. Management of individual household members is essential, with tracking of full names, date of birth, gender, medical information, activity-specific attributes, and support for members linked to multiple households. Critical requirements include clear definition and enforcement of guardian roles for minors, secure document upload for residency proof, medical waivers, and other forms—all under strict privacy and security standards.

The system must provide real-time, personalized calendar access showing all enrolled activities and facility bookings, along with a permanent, searchable history of all user activities. Core capabilities include flexible registration for a diverse range of programs spanning over 250 locations, automated scheduling features, and conflict prevention tools. Essential Point of Sale (POS) features are required to support both eCommerce and in-person payment processing, including integration for major cards, debit cards, eChecks, and cash, with PCI DSS-compliant security. A mandatory pre-proposal meeting is scheduled for June 16, 2026, and questions must be submitted by July 10, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 22, 2026. Questions must be submitted by July 10, 2026.
What is the budget for this RFP?: The published budget is $1,000,000.
Who issued this RFP?: It was issued by City Of Los Angeles Department Of Recreation And Parks. The work is located in Los Angeles, California, United States.
Who is a good fit for this opportunity?: Extensive experience developing online registration platforms for public or large-scale organizations
Expertise in secure document management and compliance with privacy/data security standards (including PCI DSS)
Proven history implementing integrated POS and eCommerce features
Ability to support multi-location deployments and high user volume
Experience working with government or educational agencies in California

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