When is the submission deadline?

Submissions are due August 4, 2026. Questions must be submitted by July 24, 2026.

It was issued by City Of Waco. The work is located in Waco, Texas, United States.

Who is a good fit for this opportunity?

Established newspaper publisher with local circulation in Texas. Experience serving as an official city or public notice publication. Ability to publish weekly or more frequently, including weekend editions when applicable. Holder of periodical mailing privileges. Proven capability to issue affidavits of publication within 24 hours. Strong track record supporting municipal or government advertising requirements.

RFP HunterNever miss another opportunity you should have won.

Book a demo

See More RFPs

Newspaper Advertising and Official City Organ Service

Book a demo

Overview

Media, Creative Design & AV Production

Waco, Texas, United StatesPosted: July 17th, 2026Deadline: August 4th, 2026

Settle Signals

Market intelligence for public sector sales teams

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

Learn more about Settle

SUMMARY

Seeking a qualified newspaper publisher in Texas to provide official city advertising and city organ services. The vendor must meet publication frequency, circulation, content, mailing, and affidavit-of-publication requirements.

KEY REQUIREMENTS

Must be a newspaper of general circulation in the City of Waco, Texas
Must have more than a minimal number of subscribers in the City of Waco
Must devote not less than 25% of its total column lineage to items of general interest to citizens of the City of Waco
Must be published at least once a week
Must be a holder of Periodical mailing privileges in McLennan County
Must have been published regularly and continuously for at least 12 months before the bid notice
Must be able to furnish an Affidavit of Publication within 24 hours of request
Must be able to deliver one copy of each issue to the City Secretary's Office and Purchasing Services office at no charge
Must be registered with the Texas Secretary of State for contracts exceeding $99,999.99

CONTRACT DURATION

12 months

TIMELINE

Issuance of the RFB: July 16th, 2026

Deadline for Questions: July 24th, 2026

Bid Closing Date & Time: August 4th, 2026

Bid Opening Date & Time: August 4th, 2026

QUESTION DEADLINE

July 24th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

City Of Waco

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The issuing entity is seeking a qualified newspaper publisher to provide newspaper advertising and official city organ services in Texas. The selected vendor must publish a newspaper with more than a minimal number of subscribers within the city, dedicate at least 25% of its total column lineage to matters of general interest to city residents, and publish at least once per week.

The newspaper must hold periodical mailing privileges and be able to furnish an Affidavit of Publication certificate within 24 hours of request for each official notice published. The vendor must also provide one copy of each issue at no additional charge, including Saturday and Sunday editions when applicable. The solicitation notes maximum unit operating hours of 2,000. Questions related to the opportunity must be submitted by July 24, 2026.

Similar RFPs

Frequently asked questions

When is the submission deadline?: Submissions are due August 4, 2026. Questions must be submitted by July 24, 2026.
Who issued this RFP?: It was issued by City Of Waco. The work is located in Waco, Texas, United States.
Who is a good fit for this opportunity?: Established newspaper publisher with local circulation in Texas
Experience serving as an official city or public notice publication
Ability to publish weekly or more frequently, including weekend editions when applicable
Holder of periodical mailing privileges
Proven capability to issue affidavits of publication within 24 hours
Strong track record supporting municipal or government advertising requirements

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works