(1) Vendor needs to provide optional photographic keepsakes to families while ensuring agency compliance, patient privacy, infection control adherence, and a high–quality patient experience. • Coverage & Availability – 7 days a week, including weekends and holidays. – Normal business hours (7 AM to 5 PM). – Have an on–call option for bereavement cases. – One photographer on–site for each shift. – Vendor shall provide and update weekly staffing schedules. – Maximum acceptable delay if staff is unavailable during business hours is 2 hours. • Photographer Responsibilities – Follow all nursing staff instructions regarding the timing of photography. – Not solicit patients in hallways or any public space without Nursing approval. – Approach only families who have not opted out. – Wear Harris Health–approved identification at all times • Consent and Patient Rights – Obtain written parental consent prior to any photography. – Ensure no images capture other patients, staff, or PHI in the background. – Provide services only when the mother/infant is medically cleared by nursing staff. – No photography may occur without consent. • Special Circumstances — Bereavement Photography – Fatal demise – Neonatal loss – Staff assigned must be trained in trauma–sensitive care. (2) All the questions must be submitted no later than February 11, 2026