Modernization of Early Childhood Program Technology Systems
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Anticipated Project Start Date: September 1st, 2026
Anticipated End Date: May 31st, 2027
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Minnesota Department Of Information Technology Services
DESCRIPTION
The issuing organization seeks a vendor to provide discovery, planning, and solution design services to modernize technology systems that support early childhood programs. The work is centered on two major modernization tracks: the design of a future financial management system to replace the aging Early Learning Scholarships Administration System (ELSA) and support eventual unification with Child Care Assistance Program (CCAP) payment systems, and the assessment and planning of a simplified, integrated CCAP application and eligibility system aligned with Early Learning Scholarships.
For the financial management system, the vendor is expected to address child-level, household-level, and provider site-level associations with one or more funding streams. The solution should support payment transaction initiation, tracking, adjustment, and reconciliation, including prospective payments based on enrollment and attendance data from the Provider and Agency Solutions Product Line on the Salesforce platform, payment of invoiced services, and adjustments tied to actual services delivered or billing corrections. The system should also support operational reporting, monitoring, and integration with relevant storage and analytics infrastructure.
For the application and eligibility system, the vendor is expected to produce a discovery plan that identifies the engagement approach, participants, timeline, resourcing, and assumptions, along with supporting artifacts and a summary of findings and insights. The planned system should address child-level and household-level eligibility for multiple programs, support integration or validation with other financial assistance eligibility systems for presumptive eligibility, provide flexible eligibility tracking and reconciliation tools, and support reporting and monitoring needs.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 3, 2026.
- Who issued this RFP?
- It was issued by Minnesota Department Of Information Technology Services. The work is located in Minnesota, United States.
- Who is a good fit for this opportunity?
- Firm with experience modernizing public sector benefits, grants, or child services technology systems
- Expertise in financial management and payment processing system design
- Experience with eligibility, application, and case management platforms for social programs
- Capability to conduct discovery, stakeholder engagement, and business process assessment
- Familiarity with Salesforce-based ecosystems and system integration planning
- Strength in reporting, reconciliation, and analytics infrastructure design
- Experience serving state or large government agencies with complex program administration needs
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.