(1) Vendor needs to provide meeting management system.– Provide, configure, and implement a comprehensive, efficient, modern and robust meeting management system.– The existing system also has a public–facing web portal to allow the public to stay current with meeting body activities and is an archive for past meetings.– Using the Granicus IQM2 system to manage public and closed meetings for these meeting bodies. – The existing system is responsible for creating meeting agendas and packets, meeting minutes, streaming and storing video and audio for select meetings, and for tracking meeting bodies and their members.– The broadcast video system also streams meetings live via Restream to YouTube, Facebook, and X.– This broadcast video system produces a 1080p HD–SDI video feed with embedded audio that is consumed by a hardware encoder provided by Granicus.– The existing system’s public–facing web portal hosts archived audio and video of meetings.– The existing system converts these various formats into PDF, and all meeting agenda and meeting packet documents produced are in PDF format.– This includes but is not limited to, managing the project, handling installation and configuration, performing necessary data conversion, and providing hardware.– The existing system hosts 26 years of meeting records. – The maintains a local archive including approximately 65 GB of PDF documents, 65 GB of audio files, and 1.1 TB of video files.(2) All the questions must be submitted no later than December 22, 2025. (3) An optional pre–proposal meeting will be held on December 16, 2025.