Meeting Facilitation Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Released: September 28th, 2026
Deadline for Questions and Comments: October 2nd, 2026, 3:00pm
Question Response Deadline: October 16th, 2026, 3:00pm
Proposal Due Date and Time: October 23rd, 2026, 3:00pm
Notification to Selected Interview Candidates: October 30th, 2026
Interviews (tentative): November 3rd, 2026
Anticipated Contract Award Date: December 1st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
County of San Mateo
DESCRIPTION
A government authority in San Mateo, California is seeking a vendor to provide meeting facilitation services for a two-year contract period. Responsibilities include meeting planning and management, meeting debriefing, member onboarding and engagement, and supporting diverse and representative participation.
The selected vendor will develop and distribute accessible communication materials and manage meeting logistics, including multilingual interpretation when needed. The work will also include evaluating and advising on agenda development, engagement strategies, cross-collaboration, committee operations, and member representation.
Additional services include group facilitation and meeting management, conflict resolution, internal group communication, strategic and organizational development, and community engagement. Questions must be submitted by October 2, 2026, and proposals are due October 23, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due October 23, 2026. Questions must be submitted by October 2, 2026.
- Who issued this RFP?
- It was issued by County of San Mateo. The work is located in California, United States.
- Who is a good fit for this opportunity?
- Meeting facilitation and stakeholder engagement consultancy
- Experience supporting government committees and representative participation
- Expertise in conflict resolution, organizational development, and community engagement
- Capability to manage accessible communications, logistics, and multilingual interpretation
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.